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Issuing a Credit Note isn’t just about fixing an invoice it’s about showing your customers you care about getting things right. Whether someone returned something, you’re giving a discount, or you spotted a billing error, a signed Credit Note reassures your customer that it’s official and approved.

 When you add both Primary and Secondary Signatures to your Credit Notes, you’re not just following a process you’re making your business look more trustworthy, accountable, and professional. This guide walks you through why signatures are important and how to set them up in Sleek Bill.

Why Are Signatures Important on a Credit Note?

A Credit Note is an important financial document. Adding signatures makes it more reliable and trustworthy.

1. Builds Customer Trust A signed Credit Note assures customers that the document has been verified and approved by your business.

 2. Professional Business Image Professionally signed documents leave a positive impression and strengthen your company's brand.

3. Better Internal Approval Process Many businesses require two levels of authorization before issuing financial documents.

• Primary Signature – Prepared or verified by the responsible person.

• Secondary Signature – Approved by the owner, manager, or authorized authority. This creates a proper approval workflow.

4. Helps During Audits Signed Credit Notes make it easier to verify transactions during GST audits, internal reviews, and financial inspections.

5. Reduces Disputes When both signatures are present, customers know the Credit Note has been officially authorized, reducing confusion and disagreements.

When Should You Use Two Signatures?

Showing both signatures is especially useful if your business has:

• Wholesale trading

 • Manufacturing units

• Distribution businesses

 • Service companies

• Multi-user billing systems

 • Finance or accounts departments

 It ensures every Credit Note is properly reviewed before being shared with customers.

Best Practices To make your Credit Notes look even more professional:

 • Use clear, high-quality signature images.

• Keep Primary and Secondary signatures updated.

• Enable signatures on all important financial documents.

• Review the Credit Note before sending it to customers.

• Maintain a consistent approval process across your organization.

Final Thoughts:  A Credit Note represents your business's commitment to transparency and customer satisfaction. Adding Primary and Secondary Signatures makes every Credit Note more authentic, professional, and trustworthy. With Sleek Bill, enabling both signatures takes only a few clicks, but it significantly improves document credibility and supports a more organized approval process. If you often deal with Credit Notes, this small step goes a long way in building trust and keeping your financial records in order   Looking for details? Check out the full step-by-step guide, complete with screenshots,

When you send out goods from your warehouse, you’re probably thinking about the invoice, the e-Way Bill, or getting all the transport details right. But there’s another piece of paperwork that matters just as much the Delivery Challan.

Here’s the thing: a lot of companies either skip signatures on the challan or just get one, thinking it’s not a big deal. But that small oversight can lead to a major headache down the line if something goes wrong.

Let’s break down why you really need both a sender’s and a receiver’s signature on every delivery challan.

What’s a Delivery Challan, really?

It’s simply a document that rides along with your goods during delivery. It details what’s going out, how much, and any other key delivery info.

When both sides sign this document, it’s clear that:

- You shipped the goods.

- The other party actually received them.

This little piece of paper turns into solid proof that keeps everyone on the same page.

Disputes Don’t Happen at the Doc

Most deliveries go off without a hitch and wrap up in minutes. But if issues pop up, it’s usually later sometimes days or weeks after the fact.

Some examples:

- Your customer says something’s missing.

- The goods are damaged on arrival.

- A job worker says, “That batch never showed up.”

- Your warehouse can’t match inventory during an audit.

By then, those quick phone chats are forgotten, and nobody has a paper trail. But with a delivery challan signed by both parties, you’ve got the clearest proof on hand.

One Signature Isn’t Enough

If only your company signs, all it shows is that you handed the goods over to someone. But did they actually receive them? Who knows.

Once the receiver signs too, now you’ve got a full record: you dispatched the goods, and the receiver officially took them over. It’s simple, but it closes the loop and that heads off a lot of disputes before they even start.

Manufacturers and Job Work Need This Even More

Goods often get moved from place to place maybe to a job worker, between warehouses, back from a customer, then out as a finished product. Every handoff is a chance for things to get lost or mixed up.

A signed delivery challan shows, at every step, exactly who passed on the goods and who took possession. If something goes missing, you know just where the chain broke.

It’s About Trust, Too

Lots of times, the person receiving your goods isn’t the business owner they might be a site manager, a warehouse supervisor, or just the staff working the dock that day. These folks might not know you, but when your delivery challan is properly signed and documented, you come off as professional and trustworthy. It’s a small thing that makes a big difference.

Audit-Proof Your Stock

Those signed challans are lifesavers during GST audits, when you do a stock check, or if a customer unexpectedly wants to verify a delivery. You’ll have a clear, complete record and fewer awkward questions to answer.

A Few Seconds, Big Payoff

It takes just a moment to get both signatures on the delivery challan but it protects you (and your customer) from headaches like delivery disputes, missing goods claims, and endless back-and-forth.

Want to do it the easy way in Sleek Bill?

If you’re using Sleek Bill, you can add both a Primary and Secondary Signature to your delivery challans in just a few steps.

Here’s how:

Check out this guide:

Or watch the step-by-step video:

Maybe you‘ve sent something and then found out afterwards that you‘ve swallowed the costs for courier charges, packaging materials and delivery?

This more often than you think.

A few rupees on the packaging ( boxes, bubble wrap,  Tape,  etc.) may be inconsequential in itself, but this can work out to a massive dent on the profit margins over hundreds of such orders.

The good news?

 With Sleek Bill, displaying Shipping & Packaging Charges on your invoice is a breeze. Showing these charges to get back what is due, and present yourself as the simple, straightforward professional you are.

 What makes you add on Shipping & Packaging charges?

Many companies incorporate the cost of delivery into the price of the product and therefore it is not obvious what their real profit margin is.

 There are advantages to displaying these charges separately. Protect Your Profit Margin

Packaging materials, courier charges and handling fees are actual business costs.  When they are listed independently it means you are not incurring these charges yourself. Build Customer Trust

Customers like an easy to read invoice telling them what they are being billed for. Your transparent invoice instill confidence in your visitor. Stay GST Ready

For several companies,  the GST includes the cost of delivery. Recording it appropriately ensures correct invoicing and smoother accounting. Look More Professional

A detailed invoice indicates a well run business.  Easy-to-read shipping and packaging prices show attention to detail.

Enable Shipping & Packaging Charges in Sleek Bill

Setup One.

Simply:

 Log in to your Sleek Bill account Open Preferences

 Navigate to General Settings

 Turn on Show Shipping & Packaging Cost

 Click Save

And that‘s it.

 Next time you make an invoice,  you will be able to enter separate shipping and packaging charges.

A Small Setting That Makes a Big Difference

Even very small features can have the biggest impact.

Adding shipping and packaging charges helps you:

 Reimburse delivery costs

Improve invoice transparency

Keep GST records correctly

Create professional invoice

How to make profit business more

If you regularly ship to customers,  it‘s a function you really can‘t do without.

Looking for the Full Step-by-Step Tutorial?

 We‘ve developed a detailed pictorial step by step instruction showing exactly how to turn it on here within Sleek Bill.

Read the full Sleek Bill tutorial at the Sleek Bill Knowledge Hub

Less than a minute in that and you‘ll be operational.

Final Thoughts

Getting profit is a goal for every business, but a lot of companies tend to ignore the little cost that slowly but surely accumulates.

 Using separate shipping and packaging charges is an easy way to be more transparent, protect your margins, and make a better shopping experience for your customers.

Introduction

Some items are not sold in whole units for example, a customer may purchase 1.5 kg of sugar, 2.75 meters of fabric, or a half liter of paint. If your billing system accepts only whole units, it may be hard to generate such bills accurately.

This is where the value-added decimal quantity adjustment becomes useful. Enables the company to entry accurate quantity and produce correct invoice figures, even without input calculations.

No matter in which business you are, selling either goods from a grocery store, or textile shop, hardware shop or wholesaler; handling decimal quantities properly increases billing accuracy and inventory control.

What Does Decimal Quantity Adjustment Mean?

Decimal quantity adjustment is the ability to enter quantities with decimal values while creating invoices, quotations, purchase bills, or sales bills.

Instead of entering only:

1 Unit

2 Units

5 Units

You can enter:

1.25 Units

2.50 Units

3.75 Units

0.50 Units

This function is particularly useful to businesses that sell products by weight, or measurement for example, volume or some other fractional measure.

Why Is Decimals Adjusted?

Accurate Billing:

Number sold: The amount of revenue from the invoice is directly dependent on the number of items sold. If this is entered wrongly the invoice will be wrong.

For example, if the customer has bought 1.5 kg of a product that cost 100 per kg, the invoice amount should be 150. Decimal quantity support ensures the calculation is performed accurately.

Better Inventory Control:

Inventory records become more reliable when exact quantities are recorded.

Suppose you have 100 kg of stock and sell 2.75 kg. Your remaining stock should be 97.25 kg. Without decimal quantity tracking, stock levels may not reflect the actual inventory available.

Saves Time:

Manually calculating fractional quantities for every sale can be time-consuming. A billing system with decimal quantity support automatically performs these calculations, helping businesses complete transactions faster.

Reduces Calculation Errors:

Even small mistakes in quantity entry can affect profits and inventory records. Decimal quantity adjustment minimizes the chances of human error and improves overall accuracy.

Businesses That Commonly Use Decimal Quantities

Many industries deal with products that are sold in partial quantities.

Grocery Stores:

Items such as rice, sugar, dry fruits, and pulses are often sold by weight.

Textile Shops:

Fabric is commonly sold in meters and may include decimal measurements.

Hardware Stores:

Pipes, wires, and cables are frequently sold in fractional lengths.

Paint and Chemical Dealers

Liquids are often measured and sold in liters with decimal values.

Manufacturing Businesses:

Raw materials are regularly issued and consumed in partial quantities.

For these businesses, decimal quantity adjustment is an essential part of the billing process.

Benefits of Using Billing Software with Decimal Quantity Support

A contemporary billing system significantly facilitates and error-free processing of decimal quantities.

Flexible Quantity Entry: The entered amount can be the precise amount sold. Instead of rounding it to the closest number of units, enter how many were actually sold.

Automatic Amount Calculation: Computes immediate item totals by quantity and rate - no hands-on calculation required:

Accurate Reports:

Sales reports, stock reports, and purchase records remain more accurate when quantities are recorded precisely.

Improved Customer Experience:

Customers receive invoices that clearly show the exact quantity purchased, helping build trust and transparency.

Real-Life Example

Imagine a textile shop selling fabric at ₹250 per meter.

A customer purchases 2.75 meters.

Without decimal quantity support, the calculation may need to be done manually.

With decimal quantity adjustment, the billing software automatically calculates:

Quantity: 2.75 Meter

Rate: ₹250 per Meter

Total Amount: ₹687.50

The invoice is generated instantly with complete accuracy.

Best Practices for Managing Decimal Quantities

To ensure smooth billing operations:

Use the correct unit of measurement for each product.

Allow sufficient decimal places based on your business needs.

Regularly verify stock records.

Use billing software that supports quantity customization.

Review invoices before finalizing them.

Following these simple practices can improve both billing accuracy and inventory management.

Conclusion

Sure decimal quantity adjustment may seem like a minor feature, in fact is of great help to generate accurate invoices and keep correct stock levels. Any business trading with products measured in weight, lengths, volume or unit fractions is likely to find it particularly useful.

Decimal quantity adjustment allows businesses to keep precise amounts, minimize calculations and track inventory better to help work more efficiently and to improve customer service.

If you‘re regularly selling your items in fractional quantities, consider turning on decimal quantity adjustment so your billing is faster, more accurate and professional.

1. Yes — the requirement depends on the aggregate turnover of the service provider in the previous financial year.

2. If the turnover exceeds ₹5 crore, then all six digits of the SAC code must be disclosed on invoices and in GST returns (e.g. when filing returns like GSTR-1).

3. If the turnover is up to ₹5 crore, then for B2B transactions a 4-digit prefix of the SAC code may suffice.

4. For B2C transactions (or to unregistered persons) when turnover is below threshold, including SAC may be optional (depending on specific rules).

5. Failure to comply (e.g. omitting SAC where mandatory) may lead to non-compliance risks — wrong classification, audit queries, issues with input tax credit (for recipients) or GST return mismatches.

1. Manual stock tracking often causes mistakes — wrong entries, wrong counts, and late updates. With software, your stock updates automatically whenever you make a sale or purchase. This keeps your data always correct and up-to-date.

2. Time and resource savings — Instead of manually reconciling stock, updating ledgers, counting physical stock, generating valuation reports — software automates these tasks. This saves significant time, and reduces dependence on manual labour or accounting staff. Let's

3. Better cash flow and working-capital control When you always know your exact stock levels, you avoid two big problems: Overstocking, which blocks your money in extra products stock-outs, which lead to lost sales With balanced inventory, your business runs smoothly and earns better profit.

4. Audit-ready and GST-friendly records All your stock data — item details, stock movement, transaction history, and stock value — is stored digitally. This makes audits easier, supports GST reporting, and helps you quickly find and fix any mistakes.

5. Easy to scale as your business grows As your products increase, you add warehouses, or your sales volume rises, software handles everything much better than spreadsheets. It manages big inventories, multiple locations, and gives detailed reports without needing extra staff.

6. Better decision-making because of data & insights — Reports on stock movement, aging, profitability, inventory turnover help business owners plan purchases, discounts, reorder levels, or clear slow-moving stock — leading to informed inventory and financial decisions.

Thus, software-based stock management brings efficiency, reliability, and strategic advantage compared to traditional/manual methods.

What are the main differences between a Tax Invoice and a Bill of Supply under GST? A Tax Invoice and a Bill of Supply may look alike, but they’re meant for different purposes. Think of them as two documents used in two different situations — and here’s how they differ in the simplest way:

When they are used: A Tax Invoice is used when GST is charged on the goods or services. A Bill of Supply is used when GST is not charged, like for exempt items or by composition dealers.

Tax details: A Tax Invoice shows GST percentage and the exact GST amount (CGST/SGST/IGST).

A Bill of Supply does not show any tax because GST is not added.

Input Tax Credit (ITC):

With a Tax Invoice, the buyer may claim ITC (if allowed). With a Bill of Supply, the buyer cannot claim ITC because no tax was paid.

Who issues them: Regular GST-registered businesses issue Tax Invoices. Composition dealers or sellers of exempt goods/services issue Bills of Supply.

Format difference: Both documents need a serial number and date. But a Bill of Supply has a simpler format because it doesn’t include any tax columns and clearly says “No GST Charged.”

Some of the features listed include:

1. Easy invoice generation using ready- Made templates that are GST-compliant.

2. Report preparation — Including tax filing reports, financial reports.

3. Customer management — Storing customer details and history.

4. GST return preparation — Supporting the business in filing properly within the due dates.

5. Automated tax calculations — Error-free calculation of CGST/SGST/IGST.

6. E-Way Bill support — Generating/monitoring transport documents for goods movement.

7. Audit support — Creating records and reports that facilitate auditing.

8. TDS/TCS management — For tax deduction/collection where applicable.