Belmontâs Audit Committee Censors Public
10/27/17
Guest Article by Tim E. Strinden
Belmontâs Audit Committee has taken extraordinary measures to limit transparency and prevent the public from learning of views by residents that differ from official city positions. The Audit Committee is chaired by City Treasurer John Violet, and has two rotating members who are City Councilmembers; currently, Davina Hurt and Doug Kim. The Committee is tasked with providing âindependent review and oversightâ of the Cityâs financial operations, including reporting and budgeting, but has failed to exercise independence or meaningful oversight. Instead, it has served primarily as a rubber stamp for Finance Director Thomas Fil.
In the minutes of Audit Committee meetings, public comments have nearly always been reduced to one sentence that is vague and lacks sufficient details for understanding. In some cases, public comments on specific Agenda items were misstated or omitted altogether.
One example of lack of detail is that I repeatedly asked the Committee and City Council over the past two years to reject draft budgets and annual financial reports because they grossly exaggerated the Cityâs infrastructure needs.[1] I provided detailed support for my position, but the Committee minutes say only that I asked that the documents not be approved, without giving any reason or rationale. This constitutes censorship that conceals the nature of the problem from the public. In every case, the Committee, Council and Finance Director would not even discuss the evidence I provided, and the documents were unanimously approved.
In a unique instance where a Committee member agreed with my comments, new Member Kim stated on 3/27/17 that my request was âeminently reasonableâ that accounting records show separately the costs of spending on street pavement by Public Works employees (Fund 231). Finance Director Fil seemed shocked at having to respond to my request, but told Kim it would be âa challengeâ to provide those records because it was âsomething we donât readily have.â My request for those records and the resulting discussion between Kim and Fil were completely omitted from the minutes. This omission concealed from residents the fact that it may not be possible to determine overall spending on street pavement, even though most of the new Measure I funding has been allocated for that purpose.
In two instances, statements that were clearly false were left in the minutes, despite my objections. The minutes for June 2016 falsely said I read questions from another resident, and the minutes for November 2016 falsely said that Member Stone moved approval of the minutes. I made audio recordings of meetings since October 2015, and told the Committee they clearly showed these errors. However, Chair Violet took the lead in moving approval of the minutes anyway, without changes. It shows a serious lack of ethics to knowingly approve official documents with errors, whether the errors are large or small.
Contributing to a lack of transparency is the fact that Audit Committee meetings are not video or audio recorded, and meetings are always held on weekday mornings, making it difficult for working residents to attend. This is in contrast to meetings of the City Council, Planning Commission, and Parks and Recreation Commission, which are televised, video recorded, and held in the evenings. The same was true for meetings of the Finance Commission, before its duties were assumed by the Audit Committee in 2015. I and other residents have asked for years that meetings be recorded, to no avail.[2,3]
 Without recordings, it is critical that the minutes be detailed for understanding of the proceedings. Arenât the Cityâs financial operations at least as important to residents as its zoning and parks decisions, so that Audit Committee meetings should also be held in the evenings and recorded?
 The minutes are prepared by an employee of Finance Director Fil, which is a conflict of interest because the Committee oversees the Finance Department. As a result, it is not surprising that the minutes water down or omit comments critical of Fil or the Finance Department. To be more objective, the minutes should be prepared by someone independent of Fil.
Belmontâs Audit Committee, City Treasurer, and City Council have failed to exercise their responsibility for independent oversight of the Finance Department. By suppressing dissenting points of view from the public, these elected officials have facilitated the manipulation of residents by Fil and City Manager Greg Scoles on financial issues. This has contributed to Belmontâs burdensome taxes and user fees.
The Audit Committee and Finance Department are accountable to all residents, but this requires much higher levels of transparency and responsiveness than have been shown.
 REFERENCES:
[1] https://belmontwatch.tumblr.com/post/132389790630/belmont-continues-to-push-false-infrastructure
[2] https://belmontwatch.tumblr.com/post/113827760820/audit-committee-meetings-need-public-transparency
[3] Discussion at end of Audit Committee meeting on 3/13/2015 re recording of meetings: http://belmont.gov/Home/ShowDocument?id=12012













