5S Training Workplace Organization

The basis of applying 5S methodology is to put everything in order. The aim of this technology is to increase product value for customers through process improvements in every step of production. The overall time taken and overheads for product manufacturing are reduced. Hence the ultimate cost of the product is also lowered. Customers get access to high quality products at reasonable costs. 5S improves industrial productivity and helps every task or work to be performed in a safe environment with efficacy. It leads to formation of a progressive 5S workplace environment. Individual components of 5S

The term 5S is formed by combining 5 Japanese words: Seri, Seiton, Seiso, Seiketsu, Shitsuke. Each of the unit processes has its own significance and affects the overall function of the business. For reasons of simplicity, the component terms have been translated into English. The 5 translated terms are Sort, Set in Order, Shine, Standardize and sustain. 1. Sort- It refers to the action of arranging the things so that there is a proper chain of activities. It is good to set up a reminder for important things.

2. Set in Order- It means everything at workplace must be kept at specified points, making the process flow easy. Work environment cleanliness is a must to create an atmosphere for employee growth. The workplace should be such that there are very rare chances of risk to employees. In order to make workspace better, the redundant materials must be eliminated. 3. Shine- When all things are put in order, the employees feel more keen to put in their best efforts. Hence there is individual as well as organisational development. 4. Standardise- It refers to the logical organisation of things and effective workflow of operational units. Routine check ups and maintenance operations are conducted to verify the compliance of unit operations with established parameters. 5. Sustain- It refers to the action of retaining the quality and process efficiency improvements through continuous research and motivation. Significance of 5S methodology

Zero loss analysis consists of each important aspect of an organization, such as illness rate, safety, late delivery to customers, environmental losses, quality problems in the product and many more. Particularly, most of the factory and industry owners have to express the actual operational time based on OEE i.e. Overall Equipment Effectiveness.

Accordingly, if its value comes as less than 50percent of the total hours available in a year, it indicates that a particular factory/industry is making optimum utilization of its valuable assets/resources. However, the question that comes in the mind is that what is OEE and what is its role in any industry?

Acts as a Thermometer to Measure the Improvement Potential

OEE is the acronym for Overall Equipment Effectiveness and the indicator acts as a thermometer to the improvement potential. It is a significant part of total productive maintenance and hence, helps to improve OEE based on providing a solid structure for quantifying various loses and subsequently giving priority to only significant tasks. TPM or Total Productive Maintenance on the other side provides tools and concepts to achieve improvements on both long-term and short-term basis.

OEE acts as a Pillar in TPM

Another important fact about OEE index developed by JIPM i.e. Japan Institute for Plant Maintenance is that it acts as a pillar in TPM method. Overall Equipment Effectiveness thus distinguishes six different types of loses in three different categories i.e. speed losses, availability and quality rate.

Strength of this method lies in the fact that it makes losses highly transparent. Other than this, proper and detailed analysis of the index gives a perfect picture of the real situation. In this way, OEE is helpful in determining both long term and short-term activities directed towards productivity improvement, along with quantifying benefits from each of the mentioned improvements.

Other Benefits of OEE

Gives Huge Returns on Investments

Most of the companies succeeded to earn huge investments in plant and machinery and thereby, obtained maximum possible returns on investments made within the shortest period. This is because; OEE intends to give maximum productivity from different procedures, as it has high implementation.

Best Performance from Machines

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What is lean manufacturing? This is one of the best tool used in any type of business to streamline the business process and techniques followed. Optimization of business processes and its performance by a simple and a strategic set of policies or processes followed. The aim of it is to enhance on the improvement of quality aspect. This should be attained in a minimum cost to the company. This shall in other words, identify and locate the disadvantages and also deficiency found in the business. This will be worked on all areas including the design dep, production dep, operation dep, logistics dep and everywhere.

There are some steps:

The initial talk – this will involve the management to discuss on the important aspect of the business to find the lean assessment of the areas and results what could be, on following a kind of strategy

Then the techniques are initiated based on the needs of the company and where to reduce and what to reduce, checking for the areas, this is the quick overview of all areas

 After which a final report is being generated, based on which, you can think on what to do and what not to

Think on

When you work in a workplace, you need to know a lot many factors in order to be adaptable to the workplace ethics. It’s important to follow many points when you work in an organization. Truly, the organization will have its own points to be followed. Anyone should follow the same in the organization as well some to be regularly followed as workplace ethics. One such is the 5S. What is the 5 S? It’s a kind of training that any factory should follow. It will have a standard and a unique organization etiquettes, if followed.

These include Sort, Set in Order, Shine, Standardize and Sustain. These are first of all followed by Japan country, and then it came in to our country.

What are they emphasizing on?

Sort – Arrange everything according to the material, etc. and also do eliminate the unwanted ones.

Set in order – Need to place in order so that it can be picked when needed

Shine – Cleaning to be followed so that your workplace looks clean and awesome

Standardize – Do follow the necessary steps and a list of procedures to follow the unique one

Sustain – Maintain the same throughout without disturbing its position

Thus these are necessary to follow in the workplace. But what are the benefits, if you follow these? You will have number of benefits. One it will not waste your time, as you can take the needed elements on time and it will not waste your moment on searching anything. Next is that, you will have your space cleaned and always look neat, so that it will give a good impression. You can easily identify the needed ones on time and will pick the same anytime.

A definite impact

Maintaining the same is needed throughout, so that you don’t miss out this and it will have a definite impact in your daily routine. 5S training should be given not only to the employees who work in a factory but also to all kind of concerns because it’s actually needed to have some disciplinary ethics. Disciplinary ethics is needed for every human being not as an employee but as a human, to be frank.

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Workplace Etiquette

When you are working in a company, it should have the training complete which ensures you to have the knowledge from top to bottom. When you work in a concern, you need to really have the training in an effective manner, as the training gives you the sufficient knowledge to work in a concern. That too, when you work in a factory, you need to know a lot many. There will be working etiquettes, working style, etc. and a lot to be known by you, to make your presence enhanced. When you have undergone all types of training, you will be able to survive wherever you are. This type of support is given by the training.

Generally in a workstation, it is important that the materials, be it raw material, or the finished product, or daily supplies, etc. in the respective places. Whatever you take or you need it has to be kept in proper place, only then you can take the same from the same place and, it will be there properly placed and it will not give you much of tension. This is called 5S, where 5 S stands for, Sort, Set in order, Shine, Standardize and Systematize.

In Detail

Sort is keeping the materials in the required workplace

Set in order is properly placing the arrangement to have the right promotion of work flow

Shine is to keep the cleanliness and it ensures you to keep the place tidy

Set the right standards needed for the workstation so that it will turn effective

Systematize is to maintain the right systems and standards and to review whether it is in perfection and in proper place

Ensuring the right standards and maintaining the same is the process of 5S Training, and the training ensures you are known completely of the factors and it emphasizes you to do the same for the next processes and in future.

There are a number of goals that is very meticulously achieved with the help of the 5S certification and one can only be grateful to have it been introduced in a workplace organization. This is an excellent initiative taken in order to take care of a certain essential factors in a workplace and to let a healthy working environment retain.

The 5S Training is a very sorted and planned program which has a certain meaning starting from the meaning of its name itself.  It has been so intelligently named “5S” since all the steps involved in this program begin with an “S”. They are namely Sort, Set in Order, Shine, Standardize and Sustain. The very purpose of this structured program is to bring out a certain system of organization and standardization in the workplace. It also helps in improving the safety measures, the efficiency of work being done, the ownership and productivity.

Having all these factors properly organized acts as a very big motivating force for people in the work arena as well.

Let us now have a look at the benefits of it:

HOW SAFETY IS SO VERY WELL TAKEN CARE OF

When you are a part of a very organized and planned workplace that functions in a very orderly function, it is automatically established that it is a lot safer workplace to be a part of rather than the one running in a disorderly fashion. That is what this 5S training is all about where they do activities like removing all kinds of garbage and clearing out a cluttered zone. The presence of visual indicators has a tendency to scare people in dangerous situations so they are removed too.

THE PRODUCTION EFFICIENCY SEES AN IMPROVEMENT OF A LARGE MARGIN

This kind of a certification comes into a very handy use when it comes to having a smooth process of production run in a variety of ways. The tendency of hunting for tools is scratched off the list of work to do. Something known as the flow principles are applied. The storage of tools is seen being done in the kind of places that require it the most. Once all this gets processed and settled down eventually, the location indicators have a scanning process, more like visualizing how exactly the various things have been organized and all kinds of non-conformities are attended to at once.

THE VAST IMPROVEMENT IN QUALITY MATTERS

Having an activity of inspection run through daily assures that the production process is going on the right track and is in perfectly good condition. The prevention that takes place is that of defects. The reason behind this step being possible is that the deviations which cause these defects are seen way before they get more aggressive. Hence the defects no longer take place and the quality of performance remains intact.

HOW THE CONTROLLING OF THE WORK PLACE IS DONE EFFECTIVELY

An organization is a place where you are accountable for the productivity. You have to be productive and that’s why you are paid. Productivity alone doesn’t matter, along with, efficiency matters too. These two play a vital role for a company’s growth. This is what all employees should focus upon. The workplace is in such a manner, you are able to take out things, machineries, etc when required. Anything when is in clutter, then you need to clear it off. For which, you need to really concentrate on the area as well the stocks or the materials whatsoever you have is properly in its place. Japanese introduced the 5S to target productivity in available time.

For which, you need to exercise 5S. 5S includes:

Sort

Set in order

Shine

Standardize and

Sustain.

Quickly going through,

Sorting – segregating the items according to the look, color, size, etc on your basis followed uniformly across factories to clear the clutter

Set in order – clearly labeled using tapes, etc to make the workplace look organized, neat and ergonomic

Shine – after which the place is organized try to clean and keep the area with no dust & dirt

Standardize – after the above 3 is done, to ensure all three is habitual and are set to goals, so that old practices turn eliminated

Sustain – follow all the above 3 and maintain it and ensure the workplace is followed with 5S.

Ergonomic environment

5S Workplace Organization Training is really effective when it is ensured by the supervisors and also by all the employees, so that it avoids accidents, and help to concentrate on goals. This is not only necessarily followed at factories like manufacturing plants, but it shall bring in a new environment to any workplace, irrespective of the size and nature of the concern. Implementation of the 5S brings in a new environment to the employees, also the concern looks more ergonomic and employees work actively as everything is in order now. Neatness can ensure your company’s visitor or the guests to have a great view about your concern at the first look; it’s in your hands not just the employees but also the employer too.