#virtual office.

Online chat tools, also known as online virtual phone system, customer service software, business chat or just commercial chat are platforms that allow you to chat instantly with visitors to your website, without having to install anything, simply requesting service directly on your page.

 In summary, it is a tool that offers an instant communication channel between you and your website visitors and helps to improve service. That is why it is more than important: it is essential.

 In this post, you will understand what an online customer service system is for websites and how it can help your business. Find out why in the first topic, and enjoy reading!

 How does the online service system work?

 The service works to solve a fundamental problem of the new consumer. He no longer accepts to wait for information, to make requests or any other need that needs some interaction.

 That is why we mentioned that we are talking about an essential tool. If the visitor to your site needs specific information and does not find it, the possibility of him abandoning browsing and looking for competition is very great.

 Even if you make an effort to detail your information a lot, that it is in a good mood, easy to find and your website is fast and pleasant to navigate, the customer can always do something unexpected, often without logic, and not find what he needs.

 Let's say that, thinking about it, a certain company has designed its website with emphasis on the phone and the contact form. What are the chances of the customer calling or sending a message to resolve a question? Very few, isn't it?

 This is where the online service system comes into operation. You can schedule a message to appear on the customer's screen offering assistance, or place an expandable tab in a corner of the browser so that the system is triggered by your potential customer.

 Practical operation

 Practical operation is also easy to understand. There are several ways to install a chat on your website. The simplest is to hire a tool that offers the platform using the Saas (cloud) model  .

 There are several companies in United State that offer this service with   different functionalities. You need to evaluate what your goal is with the use of the platform, asking yourself the question: what do I need a chat system for? It can be for example:

 ·         increase your sales;

·         loyalty to its customers;

·         Solve doubts related to your products.

 According to your goal, you need to assess which platforms offer the features  you need. So, just register with one or more tools to get to know them better.

 The free trial

 After completing the registration, you will receive a small code (usually in JavaScript), which should be inserted on your website. That done just go online on the panel of the chosen platform and wait for customers to request service.

 How much does it cost to have an online customer service system on my website?

The existing platforms on the market have the most varied costs, GET MORE THAN JUST A PHONE NUMBER TURN YOUR PHONE INTO A VIRTUAL OFFICE. As little as $9.95moFlat Rate!

 ·         knowledge base;

·         satisfaction surveys ;

·         custom integrations ;

·         Customization of the tool .

 In addition, in most of them you can count on the company's technical support team, which can be very useful.

 Costs versus benefits

 Before finishing this topic, how about reversing the question to: how much does it cost not to have the tool? It may seem difficult to answer that question, but it is not. This is because you have a good clue looking at your website data. You can analyze:

·         How many visitors are abandoning navigation?

·         How many make contact?

·         How many new visitors become customers?

·         How many of them would you need to convert as customers to pay for the investment in a customer service tool?

 In most cases, the benefit is far greater than the investment required. But that is a topic for the next topic.

 What benefits can the tool bring to my company?

 With the implementation of technological resources in any process, gains for the business are always observed. When we think in the context of online service, it is essential to think about the user experience, how a tool can provide a favorable experience. Using a chat system on your website, you can:

 ·         talk to your customer at the exact moment they are interested in your product or service;

·         capture lead information, to later work with digital marketing actions   with specific audiences;

·         Pass on more security to the customer, as he will be able to talk to your company very easily, and, consequently, he will feel more secure in making a purchase.

 But those are one-off gains that you can make. The biggest benefit is being able to provide a browsing experience in line with the customer's habit. We addressed this at the beginning of this post, that is, when we mention that the new consumer expects immediate responses.

 Remember that the online service system will only really work if your team is prepared to use it. Therefore, it is very important to be able to count on a supplier that will give you the support you need to get it up and running, including providing all the usage information that your team will need.

 Responsiveness on mobile devices

 The increased use of the smartphone and the immense amount of information available for consultation helped to form this habit. In addition, most companies use an online service system. Therefore, the consumer expects to have the service available.

 To understand this, just observe how much the tool facilitates contact. Imagine that the visitor is already on the site, what would justify him abandoning browsing to make a call or send an email? If he can make an immediate contact?

 Considering that most United Stat use their voicemail system, the hassle of calling is much greater. He will need to memorize the number and open another application on the device. Since he has probably tried using the customer service system with other companies, he feels uncomfortable with all the work of trying another form of contact.

 But why are we insisting on this? The fact is that when you facilitate contact, the chances of it occurring increase. In addition, it will provide a more comfortable experience for the customer and this can help with the sale.

 How to choose a service system for the company?

 A customer service system is an investment, and managers need to have some criteria to ensure that they are negotiating the best product on the market. Today, there are several solutions in the segment that promise several advantages, but in practice, this does not happen. With that in mind, we chose the main points of attention, which should be considered when choosing a customer service tool for your company. See more below.

 Map your needs

 The first step in choosing an online service system is to make a diagnosis of your business. To do so, you can put the SWOT analysis into action to identify which are the main pains of the operation and the customers in the service process. This study is essential to define the functionalities that the system that your company needs must have.

 You must think about the scalability of your business. It is important that the software offers integrations that allow the company to grow and the quality of the relationship with the customer is not compromised.

 Set a budget order

 One point that is important for the manager to pay attention to is in relation to the budget. It is necessary to make this study and define a "ruler". However, it is necessary that you have the clarity that the investment value is compatible with the degree of difficulty and customization, the implementation may demand from the supplier.

 Search for a market reference

 Companies that have been in the market for longer carry more know-how and, consequently, are able to offer solutions that are more adherent to the profile of their business. It is essential that you look for a supplier that is a reference in the market when it comes to online service software. Remember that this investment is strategic for the reputation of your brand image.

 Search for successful cases; see how was the experience of the brands served by the supplier. This brings more security when investing.

 Assess the quality of support

 You should look for a supplier that is, in fact, a partner of your business. It is essential to close a commercial partnership with anyone who is concerned with the success of the implementation, who has an active listening and provides continuous improvements in the user experience interfaces . Continuous alignment and support for your company should be one of the main criteria when choosing a software provider for online service.

 With the Segwaycommunications, you have all these features at hand, and also have personalized support to ensure the effectiveness of the contracted tool. Segwaycommunications was developed thinking about companies that want to achieve extraordinary results in the digital environment: we have plans starting at TURN YOUR PHONE INTO A VIRTUAL OFFICE. As little as$9.95moFlat Rate!

Communication is what keeps one person connected with another. It is what facilitates dialogue between businesses and it is also how employees within a company associate with each other to keep all work processes up to date and relay information of any kind. In today’s world of Information Technology, communication has achieved a digital form and one of the most popular and convenient forms of interacting are via electronic mail or Email. This allows the transformation of the practice of letter writing into digital communiqué and adds some bells and whistles to it, not to mention speedier delivery. The backbone of Email communication is the Email Server that processes the mails and receives or sends them to their correct destinations as and when needed. These servers function based of different technologies or protocols. They are – Simple Mail Transfer Protocol (SMTP), Post Office Protocol 3 (POP3) and Internet Message Access Protocol (IMAP).

Like it does for a website, Email transfer works through communication between the client and the server. The client being the machine from which the Email is being sent or the one that is receiving and Email. The server is the central unit that manages all the mail transfers. These servers managing the Emails are machines of high speed and configuration and operate through software programs that are designed to handle Email communication. The server machines are capable of processing millions of client requests in a second. The Email addresses of the sender and the receiver and the domain names attached to them act as the main identifiers that are needed for the transfer of the communication. The SMTP server sends out the Email and the unique Internet Protocol (IP) address associated with each domain and address helps the Email processing server to organize and send out each Email to its designated destination.

>Email service is provided by many vendors and some are free and some are paid services that offer something extra. There are a number of companies that provide Email Solutions to different businesses and they have their own server setup that provides this service to their clients. These Email service providers supply the same basic services as the free service provider, but there are a number of different additional features offered by them that make their service a better option for businesses. When any businesses is searching the market for a good solutions provider to manage his company’s Email service, he should have a checklist to ensure that the service provider that he selects is the right choice for him and gives him good value for money.

The main thing to check in an Email Service provider is the kind of Communication Email Server they use and the technology that they have to offer. The speed and configuration of the server is of utmost importance. And even more important is the security solutions that they have implemented for the server. The communication that is transferred pertains to business data that can be sensitive and confidential. Hence it is very essential that the server dealing with the communication is protected from hacking and virus infections that would damage or cause the loss of business information. Reliability of the server is of top priority. A service provider like SecuraNET ensures that its clients are provided with top class Email service and that the communiqué is kept safe and secure during its transfer and that the server has a near perfect uptime.