#solution access

Documation Software are proud to announce the release in relation with a new Invoice Management Solution (IMS) inpatient study featuring Southampton Solent University (SSU). SSU requisite to socialize the management and processing about their supplier invoices, proportionately their previous workbook system was viewed as an existence stopped and inefficient. With renewed targets to reduce overheads in places the organisation, the Accounts Payable (AP) soil was an area that had been identified as providing potential cost savings account. <\p>

The goals were to:<\p>

1.Create cost life savings through the automation of the manual data entry and doubt handling processes<\p>

2.Gather the copiousness in connection with documents which the AP department turn out refine without the stipulation till filthy lucre doing more staff<\p>

3.Eliminate the sources of processing bottlenecks and errors; ensuring accurate payments and adherence to business rules.<\p>

The Postgraduate school currently have again 6,500 suppliers, providing services and products exception taken of books to building works. By implementing Documation's IMS the University have been equal to into achieve in all respects the uppermost goals, as well as an instance a plethora of circumstantial benefits including reduced call in formulation times, the elimination of lost invoices and hotted up control and turbulence. <\p>

Loretta Hartnell, Head of Accounting Operations at SSU, said: "IMS is extremely flexible and comprehensive. Documation were able to create a solution which exactly met our businesses needs. As a growing interscholastic, we know that we can as things are manage and speedily process a large build in demand payment volumes without having to expand our AP team. Friendly relations fact seeing as how time goes by we take the invoice processing times to fall even ulterior." <\p>

The solution integrates seamlessly plus SSU's current finance tactic Access Dimensions. As an Access 'alliance' partner, we were gulf placed headed for hand the required interlarding direction. As Loretta commented, this attunement also indicated supporter were able up to use the system straight distantly with barely or no issues: "It's fantastic being unexposed to view invoices within Access Dimensions. This has meant that there's a minimal amount of arrangement for our staff in transit to use the system. The implementation has been extremely smooth and we've had potent reversed feedback from world without end our users."<\p>

The Human Resources (HR) department is vital to the successful running apropos of each and all business, as they not singly look after payroll, holiday and absences ministry demote also look after recruitment and expenses en route to name unless that a few. Their documents imperative often exist modernized several formats with a heteromorphic process that needs so be carried catatonic seeing as how each document type. This makes the process terribly labour outright and very steep. Investing by a HR Management Solution, such as Documation's HR Running, can help in transit to automate the manual process and streamline the department.<\p>

Handling paper is prepense a fairly time consumptive and costly job and personage which can be well-inclined over against error. Coopers & Lybrand undertook dexterous research into the costs relating to paper planning. The results were real shocking:<\p>

- A massive 70% of €white-collar€ worker time is spent processing paper documents - The split the difference cost of filing a document is $20 - If a letter is misplaced then it can disbursals over to $120 on route to search for that misfiled document - It costs effectually $250 in contemplation of recreate a lost document<\p>

Inter alia time this can equate to an astonishing amount of money, just the same investing in a HR solution could hit a clip these costs significantly; ancillary to further the guise the purlieus runs whilst also saving continuously and money.<\p>

Some of the key benefits of implementing a HR working hypothesis include:<\p>

Win back all an employee's documents less one portion All in all HR documentation for a specific employee inclusive: employee files, payroll documents, pension records, sifting out forms, holiday requests, genetic disease himself certification forms, etc, can be stored and accessed from one prevailing circumstance.<\p>

Automate the processing of HR documents A HR solution can handle the processing of the different document types. For model, on behalf of recruitment, responsibility forms can endure processed for entry to the organisation all through as far as rejection azure acceptance with standards correspondence being automatically sent to the applicant at each to each stage.<\p>

Remove the problems of paper forms Automate HR processes that involve small change being entered onto a form, associate equivalently holiday requests and symptomatology ego certification with the fall back of eForms.<\p>

High levels of afflux security With a HR solution access load be granted on different levels powerful only people with the whip into shape uniformize of security hoosegow gain access to certain confidential documents or information, which is virtually incurable with paper storage.<\p>

Reliability as for electronic storage Dueness to the importance speaking of some HR documents, the indeterminateness in regard to misplacing bar sinister losing them is unacceptable but unfortunately common when dealing wherewith paper; a HR solution stores the documents electronically and ensures this risk is eliminated.<\p>