#request for permit

The export of goods that are controlled by the Department of Agriculture and Water Resources (DAWR) requires exporters to submit request for permit (RFP) to obtain export permit and important documents. The main purpose of following the procedure is to receive validation about the quality of products like:

Horticulture and grains

Dairy

Eggs

Seafood

Meat as well as inedible meat products

Wool, skin, hide etc.

DAWR allows exporters to file RFP electronically which offers a lot of benefits like reduced overall time and cost saving. If you are planning to switch from manual to electronic RFP, here are the answers to some common question.

How to Submit Electronic RFP?

DAWR introduced Exdoc.com.au system which allows exporters and their agents to submit RFP electronically rather than following the cumbersome manual process. Using the system, you can fill in the required forms and obtain export permit and certificates like health certificate and phytosanitary certificate electronically.

What Do You Need?

To submit RFP electronically, you need:

To register with Exdoc.com.au system as an exporter or exporter’s agent. Another option is to contact an EDI (electronic data interface) user who would file RFP to obtain required documents on your behalf.

An Exdoc.com.au software that would be used to communicate with the Exdoc.com.au system. You can go for a cloud based solution which saves a lot of money.

What Information Needs to Be Provided?

The information required to submit RFP electronically is same as you would need while submitting RFP manually. Some of the important fields include:

Product description

When was it produced/processed

Where was it produced/processed

Overseas destination

Details about consignor and consignee

Transport details and so on

What Are the Cost Benefits? Electronic documentation offers many great benefits, one of them being cost saving. There is a significant reduction in associated fees when you submit RFP electronically to obtain the necessary documents. For example:

Manual/electronic documentation fee for horticulture products is $100/$50

Manual/electronic documentation fee for meat and meat products is $100/$50

Manual/electronic documentation fee for dairy products is $100/$21

Finding foreign products domestically is no stranger thing. Thanks to international trading, the world has become a global village where products can move easily between two countries. However, moving goods between two countries is not that simple. You need a plethora of documents to carry import/export activities. This export documentation is not easy. There are multiple certificates, permits that are required from local authorities from both countries to ensure that the export or import happens smoothly. For someone who is new to the business would need some support to make sure that all the documents are accurate and are in correct order. Fortunately, today there are export documentation services that help such organizations with all the documentation process. The documents may vary from country to country. However, there are few documents that are sure to be included: -

Request for Permit (RFP) – RFP is required by the exporter to furnish the details of the product that are being exported, the place and time of manufacture, the destination of export, details of the consignor, consignee, and transport. Upon the receipt of the details, the authorities would provide an Export Permit number that allows good to be transferred to the destination country.

Certificates of Origin (CO) – Certificate of origin is an important document for international trade. This document certifies that the goods that are required to be exported are obtained, produced and processed in a particular country. Many buyers insist on providing CO when dealing with Australian exporters. Getting a CO is a straightforward process. You need to submit the required documents to the local chamber of commerce to issue the certificate.

Purchase Order (PO) – This is a document that is provided by the buyer stating the requirements and quantity of the goods with the agreed price. This document certifies that both the parties have agreed to the terms and conditions provided by each party.

Shipment documents – This document is also known as the bill of loading. This is required if the documents are shipped via sea or through the air. It acts as a proof that the goods have been sent by the exporter.

Quality inspection certificate – This document ensures that the goods sent by the dealer are according to the required quality of the product desired by the buyer. Any mismatch can result in a delay of shipment costing thousands of dollars’ worth of loss.

Health/Phytosanitary Certificates – if you are dealing with agricultural products, then this certificate should be attached with other documents. This certificate guarantees food safety and to prevent entry of any disease carrying organisms through trade activities.