Top 10 Onboarding Management Systems Every Company Should Consider
Let's face it, bringing a new employee on board can be a total headache. The endless paperwork, the back-and-forth emails, the forgotten forms... It's enough to make anyone dread the process. But what if it didn't have to be that way? What if you could turn that administrative nightmare into a seamless, engaging experience that makes a great first impression?
That's where a great onboarding management system comes in. It's not just about getting signatures; it's about setting new hires up for success and making them feel like part of the team from day one. I've done the heavy lifting and researched the ten best systems out there to help you find the perfect one for your business.
1. Sentrient Onboarding Management System
Sentrient is an Australian company that focuses on making HR and compliance easy. Their onboarding system is built to take the pain out of new hire admin, ensuring you're always on the right side of the law. It is a useful tool for businesses that require consistent compliance.
Key Features:
Automated Workflows: You can set up the whole process to run independently, from sending out contracts to welcome emails.
Compliance-Focused: It's designed for Australian businesses and includes features for digital document signing and secure storage that meet local legal requirements.
LMS Integration: It works with their learning management system, so you can easily assign induction and training modules.
Employee Self-Service: New hires can complete all their paperwork and training online, which means less back-and-forth for you.
Integrations: Sentrient's strength is its complete HR platform, so its various modules (HR, payroll, recruitment) are designed to work together seamlessly.
Pros and Cons:
Pros: Its focus on Australian compliance is a huge plus. The platform is user-friendly and offers an all-in-one solution for your HR needs.
Cons: Pricing isn't listed on their website, so you'll have to reach out for a quote, which can be a small barrier.
Best Suited for: Any Australian business with strict compliance rules, especially in industries like healthcare or finance.
Pricing: Not publicly listed. You'll need to contact them for a custom quote.
2. Employment Hero
Employment Hero is a comprehensive platform that's much more than just onboarding. It's a complete HR, payroll, and benefits solution. Its onboarding module is a key part of this all-in-one offering, making the transition from new hire to team member smooth and straightforward.
Key Features:
Paperless Onboarding: Say goodbye to paper forms. New hires can fill out everything from tax declarations to superannuation details online.
Built-in Modern Awards: This is a big one for Australian businesses. The system includes over 45 modern awards to simplify payroll and ensure compliance.
Employee Self-Service: A dedicated portal for new hires to access all their info and complete tasks.
Happiness Surveys: A nice touch that lets you check in on employee sentiment from the start.
Integrations: It integrates with various third-party apps and has its own payroll and benefits features, giving you a unified HR experience.
Pros and Cons:
Pros: They offer a free plan for basic features, and the all-in-one platform is compelling for businesses. The focus on Australian compliance is a significant advantage.
Cons: The free plan is limited, and the whole platform might be too much for a tiny business.
Best Suited for: Small to medium-sized Australian businesses that want a single, integrated solution for all their HR and payroll needs.
Pricing: They have a free plan, with paid tiers starting at around $6 per employee per month for more features.
3. FlareHR
FlareHR is another Australian HR platform that emphasises employee benefits and engagement. It's a great choice if you want to make a fantastic impression on new hires by offering great perks packages from day one.
Key Features:
Onboarding Automation: It uses customisable workflows and digital forms to reduce manual admin.
Employee Perks: This is their differentiator. They provide access to various employee discounts and benefits, which can be a huge motivator.
Mobile-Friendly: New hires can get their onboarding done on the go, from any device.
Compliance Tracking: Helps you keep track of all the Australian compliance boxes you need to tick.
Integrations: Connects seamlessly with popular payroll systems.
Pros and Cons:
Pros: It's designed to boost employee engagement and retention. The interface is also very user-friendly.
Cons: Pricing can be opaque and usually requires a custom quote.
Best Suited for: Businesses that want to stand out and offer a competitive employee experience with excellent benefits right from the start.
Pricing: Quote-based.
4. EnableHR
EnableHR is a cloud-based people management platform known for its robust legal guidance and resources. It's the perfect tool for businesses serious about risk management and staying compliant.
Key Features:
WHS & Compliance: A strong focus on Work Health & Safety and legal compliance gives you peace of mind.
Document Management: A secure place to store all employee documents and company policies.
Self-Service Portal: Employees can access their information and complete tasks themselves.
Automated Workflows: It can automate various HR processes, from hiring to performance reviews.
Integrations: It can integrate with other systems, but is also a powerful standalone HR platform.
Pros and Cons:
Pros: The built-in legal guidance is invaluable. It's a reliable platform for businesses in Australia and New Zealand.
Cons: The onboarding module is part of a larger HR suite, so it might not have as many specific onboarding features as a dedicated tool.
Best Suited for: Companies that need to prioritise compliance and risk management above all else.
Pricing: Around $8 per worker monthly, with custom quotes available.
5. ELMO Software
ELMO Software is a big player in the talent management space. It's a suite of products, and its onboarding module can be used independently or with other tools. It's highly scalable and perfect for growing companies.
Key Features:
Paperless Onboarding: Gets rid of all the physical paperwork with digital forms and contracts.
Integrated Learning: Connects with ELMO's Learning Management System, so you can easily assign induction training.
Customisable Workflows: You can tailor the onboarding journey to fit your company's needs.
Centralised Data: All employee information is stored in one place, making it easy to access and manage.
Integrations: Designed to work perfectly with ELMO's other HR solutions, like recruitment and payroll.
Pros and Cons:
Pros: It's incredibly scalable, secure, and configurable. Perfect for businesses that are planning to grow.
Cons: It's more of an enterprise-level solution, which might be more complex and expensive for a smaller team. Pricing is quote-based.
Best Suited for: Medium to large enterprises needing a robust, integrated, scalable HR platform.
Pricing: Quote-based.
6. Onboarded
Onboarded is a specialist platform designed to make the onboarding process as fast and straightforward as possible. It's especially popular with recruitment agencies because it can handle many new hires with minimal effort.
Key Features:
One-Link Onboarding: This is a fantastic feature. You send the new hire one secure link, and they can complete everything - no usernames or passwords are required.
Mobile-First Design: It's optimised for phones, so new hires can even take photos of their documents to upload them.
Background Checks: Integrates with third-party providers to make background and police checks a breeze.
Customisable: The flexible platform can be designed to match your specific needs and company culture.
Integrations: Integrates with a variety of recruitment and billing software.
Pros and Cons:
Pros: It's swift and efficient. The mobile-first approach is excellent for a positive candidate experience.
Cons: It's a specialised tool, so you might need to pair it with another HR system for a complete solution.
Best Suited for: Recruitment agencies, or businesses that hire many people quickly.
Pricing: Based on your volume. Contact them for a demo and pricing details.
This blog was originally published here
