#export import documentation

Understanding the difference between a Bill of Lading and a Waybill is essential for efficient shipping operations, especially in the realm of import-export business. The Bill of Lading serves as acomprehensive contract and receipt for sea-bound goods, while the Waybill is crucial for monitoring their journey.

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Introduction:

India is one of the fastest growing countries in the world today and exports are at the top of Indian government's priority. From traditional trading based economy, India is emerging as one of the top exporter and re-exporter in the world. Since the economy is still evolving and market is still in its adolescence, Indian exporters face the combination of half baked policies and ever changing laws. To top it all, they have to compete with other emerging economies who have advantages of established laws and policies.

How export documentation is handled today:

Preparing documents for Export (and as well Imports) can be quite challenging in this environment. At times, Exporters have to prepare multiple versions of the same document to satisfy different entities involved. At core any exporter will require at least these three documents

Export Invoice

Packing List

Certificate of Origin

There are several other documents such as

Proforma Invoice

Banking documents

Insurance

and many other documents may be required as per individual requirements. Most of the data across all these documents is common and is carried forward in sequential manner. For e.g. information such as

Importer's details

Product details

are repeated across all the documents, in what we call export documents chain.

Better way. Efficient way.

E-Formz offers India's online export documentation software to automate entire chain of export documents. Starting with Proforma Invoice,

E-Formz automatically carries forward all necessary information down the document chain, with only incremental information being fetched from the user. In other words,

E-Formz will generate export invoice and packing list right out of proforma Invoice with just click of a button.

The real Problem. Customization.

Generating a set of couple of documents can be easy; One can do it efficiently in word or excel.

Things become messy when you have to multiple of version of say

Export Invoice

with only bare minimal information changing or that for

Packing List.

Let say the government wants to list your Bill of Items in certain order and your customer prefers it in some other order. What if your customer wants in landscape oriented documents where as Indian customs want it in potrait.

The Standard (and also outdated) Solution.

Logical thing would be to go and buy one of export documentation software, but you will face one or many of the following issues

Multiple users not supported

Multiple Company not supported (in single license)

No or limited customization supported

Multiple output formats not supported (eg. MS - Excel )

Limited or no connectivity with existing ERP.

Very expensive for SMEs.

Desktop based and cannot be accessed from anywhere and anytime.

The Solution. E-Formz.

E-Formz offers simple, fast and seamless solution which does not enforce any particular document or customization on you. In-fact we do not present any standard format. We simply digitize your existing set of document formats and present online in smarter and simpler manner. E-Formz is completely customisable. E-Formz is 100% online, multiple users can work at the same time on different documents for a same consignment. It offers error checking and multiple output formats ranging for html, doc, excel and PDF.

Here give it a try