Data Visualizer Import Troubleshooting
Data visualizer import troubleshooting Visio Data Visualizer import errors are rarely “mysteries.” They’re almost always one of a few strict-format problems – and the frustration is that one tiny issue can block the entire diagram. The top offenders: 1. Blank rows in the TSV (tab-separated values) file (including a blank line at the end) 2. Headers that don’t match exactly (spelling + order) 3. A Next Step ID that references a step that doesn’t exist 4. Duplicate Process Step IDs (even once) 5. Branching modeled the wrong way (extra rows instead of multiple next IDs in one cell) 6. Lane labels that drift (Operations vs Ops becomes two lanes) 7. Invalid Shape Type values 8. Hidden characters (trailing spaces, extra tabs, odd line breaks) 9. Wrong delimiter (commas or semicolons instead of true tabs) A reliable troubleshooting sequence that gets teams unstuck fast: Step 1 – Prove the format with a tiny slice Start with 10–20 steps. Import early. If it renders once, scaling becomes predictable. Step 2 – Validate IDs before touching Visio • Process Step ID values are unique and stable • Every Next Step ID exists as a Process Step ID • End steps have a blank Next Step ID • Decision steps branch correctly (see Step 3) Step 3 – Fix branching the Data Visualizer way If a decision has two outputs, store both next IDs in ONE cell: 070,080 (no spaces) Step 4 – Standardize lanes (Function) Treat Function like controlled vocabulary. If labels drift, your “handoff” count becomes garbage. Step 5 – Make the file boring TSV means: no blank lines, no extra columns, no fancy formatting, no merged cells. Save as plain text TSV from Excel, then sanity-check it (open in a plain text editor and confirm real tabs). Step 6 – Quick “smell test” before import • Does every row have a step ID and description? • Do Start/End shapes make sense? • Are there any Next Step IDs that point nowhere? • Are there any commas followed by a space in Next Step ID values? • Are there any lane labels that are “almost the same”? A common pattern: “Small file imports fine, full file fails.” That’s usually a duplicate ID, a single blank row, or a broken Next Step reference introduced during scaling. And the bigger takeaway: When the process is stored as data, the diagram becomes refreshable. Updates become row edits, not diagram surgery – and the map stops going stale. If imports are blocking progress, the fastest win is usually a strict template + a working example dataset that imports on day one. What’s the most common failure mode in your environment: blank lines, broken IDs, or branching? Drop the exact error message (or the first 5 rows of the TSV) and it becomes straightforward to pinpoint which rule is being violated – fast. process improvement, process mapping, operations, business analysis, workflow, visio, swimlane, automation, lean, standard work
