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Definition of PIMS

A Project Management Information System (PIMS) is not necessarily information technology, but rather the common practices that a project should follow to properly manage its information. This chapter will introduce some basic concepts, definitions, and characteristics that will help in the management of information.

What is PIMS?

A Project Management Information System is a set of interrelated components working together to collect, classify, store, and distribute information to support decision-making. A project information management system is about how effectively the project manages the data, how it transforms data into information, and how that information eventually becomes knowledge.

A project management information system is not about technology alone. A good system has a systematized approach to managing information. It does not necessarily mean complex or expensive technology. It is more about designing the appropriate methods and processes and implementing a sound plan to manage the information cycle.

A Project Information Management System (PIMS) is the systematic process of creating, identifying, collecting, organizing, sharing, adapting, and using project information. Information management is a process for identifying all the information the project stakeholders need to make informed decisions. This book introduces the concept that project information is a strategic resource that must be managed with the same rigor as financial and physical resources. Development project managers need to improve the way they manage their information, by bringing the right information to the right people at the right time. It is through information management that they can improve their decision-making process, learn, and create new knowledge.