#construction phuket

Let’s assume that you do not have current employees available to staff your new project. Let’s also say you work for an organization that is open to utilizing contractors or hiring employees depending on the needs of the specific project. Let’s look at some of the criteria that you can use to make the hiring decision.  

Urgency. If you need to get started very quickly, you may need to hire contractors. In most organizations you can put a call out to the local contract companies and be interviewing people in a couple days. Most organizations can’t (and don’t want to) hire employees that quickly.  

Length of the need. If you need a resource for a short, finite duration, then a contractor may be the way to go. You can bring them in for a short contract and then release them when the work is done. If you have a full-time, long-term need, an employee would make more sense.

Strategic vs. non-strategic work. Many companies identify certain types of work to be more strategic that other types. For instance, many companies chose to staff the senior project positions, like the project manager, with employees, and are more willing to use contract labor to assist with project team members.

Skills and knowledge needed. Many companies make decisions about staff based on the type of skills needed. For instance, if you are moving into a new technology or new equipment, you may hire contractors that already have the expertise. If the skill is needed long-term you might want to transition in some employees so that they can learn the new skills before the contract staff leave.

Confidentiality. Many companies chose to staff positions with employees if the project team will handle confidential or proprietary information. There is a sense that the information might not be confidential once the contractor leaves the company.

Cost. With a contractor, you typically pay a higher hourly rate, but only for the length of time the contractor is needed. Employees may cost less in the short-term, but you are taking on a long-term cost commitment.

If you look at the decision criteria above, you can see that much of the answer for using employees of contractors comes down to risk. If a project is short, it might be risky to hire an employee since you may not be sure if you can keep the employee busy long term. If the project involves core skills to your organization, confidential information, or is strategic to your business, it may be too risky to hire a contactor.

1. Give the team a common purpose

The first step is to set the direction for the project with a Project Charter. This document describes the scope of the project, the goals to be met and the timeframes for delivery. Each team member must understand the purpose of the project and how their work helps achieve success. Then you can ensure that everyone is on the same page. Remember, collaboration is all about bringing individuals together to form a team. By giving them a common direction, you're already on the right track.

2. Pair them up

When you create your schedule, purposely assign multiple people to the same tasks where appropriate, pairing them up to work together. That way, your team are forced to work together on common tasks, helping them to overcome any previous boundaries or communication difficulties. Make sure people only do work that is in the schedule, so you can stay within scope. You need to create "one boat, one team, all rowing in the same direction."

3. Give them the right tools

Make it easy for your team to work together by giving them a tool set that allows them to:

Store all their files online in one place.

Discuss project tasks, issues and time frames.

Message one-another when they need to see each other's activity so they know what's happening

View tasks, calendars and plans online

Technology today can enable collaboration. Use it wisely.

4. Promote collaboration

Keeping Track of Great Ideas

Brainstorming sessions are often informal and undocumented, with perhaps a few written or typed notes to look over later. Once you’ve implemented your notes into a creative mock-up, what happens to them? If they typically wind up in the wastebasket, stop now. These notes can help you keep track of other great ideas that sprang up during the session, which you may want to use in the course of your current work or for future projects..

Even if you don’t apply any of the ideas you came up with while brainstorming, taking and saving detailed notes can help you explain your thought process behind the campaign when you finally make your big pitch to the client. You’ll be more prepared, more informed, and more of an authority on your project than ever before.

More Effective Collaboration

There are many factors that go into effective collaboration, not the least of which is the team’s ability to stay on the same page. If you document your conversations with each member of your team, you’ll be more able to gauge where everyone is in the creative process and bring each person’s unique opinions and perspectives to the table at the same time. A paper trail will prevent projects or tasks from falling through the cracks, and it will keep your team on target through project completion.

Building Trust

This is a must-have in any creative industry; if your clients don’t trust you, they won’t come back. Tomaintain their trust, you must be an effective communicator. However, with several clients on your docket and a heavy workload, it’s easy to get details mixed up.

By documenting your interactions with your clients, you’ll be more able to remember even the smallest of their requests, whether they’d like you to tweak one tiny point on their upcoming campaign or they’ve mentioned a passing interest in another of your services. If you’re able to recall the finest details of your conversations with your clients, they’ll be more likely to trust you with their business, leading to improved profits.

Design Build: Design Build Contracts

Design- build contracts are another excellent contracting method widely used around the world. As the name implies, a design-build contract is used when both activities undergo simultaneous actions and are implemented throughout the contract length. Many Owner’s tend to select other contracting methods instead a design-build contract because might present some challenges and situations where the final cost could not be easily determined or projected.

Primarily, Design-Build is used when there is opportunities for the owner or agency to save time by having construction begin before the final design has been completed. The traditional system of Design-Bid-Buildhas been used for many years. It is based on the assumption that the owner can have the design plans before bidding out the construction on a project to the lowest bidder.

Many projects could be more cost-effective if they could be implemented faster, thus the evolution of Design-Build.

Design Build: Design Build Characteristics

Design build contracts are usually performed by the contractor, who is in charge of the design and is also responsible to build the project. Typically the owner prepares arequest for qualification where sources are analyzed under fair competition based in certain criteria and weighed factors. A Design build contract is usually the preferred contracting method under tight schedule circumstances, and it is intended to save time.

Using a design build contract designers and builders work hand-in-hand to produce construction drawings and a construction logical sequence is also analyzed.

This type of contracting method is preferred by federal agencies due to the ability of producing fast track schedules and the final project can be obtained faster, and the return of investment is capitalized sooner. The design process is schedule in phases, just as the builder is ready to start that particular phase.

Design Build: Design Build Advantages

Design build contracting offers the following advantages:

Design Time is reduced

Construction Drawings are simplified

Reduces construction calendar

Change Orders are minimal.

Fast Track Schedule

The Project could be customized to actual site conditions easily

It allows for the project to be repeated

Design Build: Design Build Drawbacks

Design build contracts can also produce some drawbacks that should be considered before using this type of contracting method.

The project outcome might not produce the expected result.

A project that is not scheduled properly might be substantially delayed.

Design build contract has no impact on labor costs.

Final cost can be reasonably higher than original estimates.

Eliminates the possibility of using an integrated design.

The counterweight between a contractor and the design team might be reduced, and some conflicts might appear.

The architect’s vision could appear to favor the contractor.

If the project’s inspector is not an experienced team, problems should become frequent and costly repairs will be needed.

Design Build: Variations to the Design-Build Concept

The following are variations from a design build contract:

Bridging: the owner develops preliminary project design to the 30-50% level.

Turnkey: when the owner requires outside expertise and then allows the entity to turn over the keys at project completion.

Design-Build-Warranty (D-B-W): combines a warranty provision with Design-Build.

Design-Build-Maintain (D-B-M): combines maintenance provisions with Design-Build.

Privatization: when a private entity designs, builds, and maintains a section of roadway in turn for a toll or fee.

Design Build: Insurance Problems

1. Solving contractor problems

– Owners want projects completed on time and in budget.  When the contractor encounters problems on the jobsite owners want resolution – now.  When contractors appear to be dragging their feet over a problem, owners often step in and direct a solution.  If the problem was truly the contractor’s problem, not something caused by the owner, the directed solution may make the owner liable.  In this case owners voluntarily make the contractor’s problem their own.  Should this happen the owner may owe compensation and time to implement the solution.  If a contractor poses a problem not of the owner’s making, owners should provide suggestions, not direction.

2. Proceeding with variations before time and cost are agreed upon

– When a need for a variation arises, owners may feel pressured to proceed before the time and cost of the variation is negotiated.  By authorizing the contractor to proceed with the work before agreement on time and cost is reached, the owner’s negotiating position evaporates.  When instructed variations (known in North America as force account or time and material changes)  are issued, the owner is at risk for the time and cost of the variation – regardless of how much higher these are than the owner thought at the outset.  Owners are better advised to negotiate prospectively priced variation orders.  Owners can learn the total time and cost impact before the work is underway and reach a business decision on whether the variation is worth the impact.

3. Failing to agree on the cost of variations on a daily basis when instructed variations are employed

– When instructed variation directives are issued by the owner, many do not demand that the contractor provide a daily record of labor, equipment, materials, etc.  Failure to obtain a daily record of the variation work may lead to higher costs.  Failure to obtain and review the daily record of variations denies the owner the opportunity to check on mitigation of damages.  When an instructed variation directive is issued, one of the terms should be that the contractor shall provide a detailed daily record of the work involved in the variation to the owner.

4. Not understanding the contract

– Owners frequently modify standard form contract documents but fail to train their own staff in the meaning and intent of the revised terms and conditions.  The owner’s staff may be left with a poor understanding of what is in the contract and the intent of various clauses.  When questions are raised by the contractor about various sections of the contract, they may provide inaccurate responses which later develop into disputes.  To avoid this situation, owners must train their staff about the contract – its contents and intent.  If they know the contract and can explain it to contractors correctly, there is less likelihood of a dispute arising.

5. Using Requests for Information and contract interpretations to correct errors or redesign the project

– Drawings and specifications sometimes require variations to correct errors.  Other times, owners decide to make other variations to the plans.  In either case, the contractor is typically owed additional cost and/or an extension of time.  At times, however, owners or design professionals attempt to use interpretations or responses to Requests for Information to direct variations to the work at the expense of the contractor.  Should a scope of work need to be revised to overcome an error in the original documents or to provide for a variation the owner wants then owners must acknowledge their responsibility and instruct, or preferably agree upon a variation order with the contractor.

6. Objecting to written notices

– Owners include numerous notice provisions in contract documents.  Such requirements are intended to benefit the owner by bringing to their attention events and actions that may have potential impact to the time and cost of the project.  Notwithstanding the clear benefit of written notices, many owners object when contractors file notices of time and cost impact.  Some owners actively attempt to discourage contractors from submitting written notices despite the clear requirements of the contract.  To avoid disputes concerning lack of timely written notice owners should discuss notice requirements with the contractor and encourage them to submit written notices whenever called for in the contract and then take action.

7. Requiring contractors to finance project variations

– Construction is usually done on a cost reimbursement basis in that the contractor first spends their money to perform the work and only then can request payment for the work installed.  Owners occasionally attempt to take advantage of their cash flow control position when faced with very large variations.  Owners may direct the contractor to proceed on an instructed variation basis knowing full well that the variation will take much time to be installed.  As instructed variations are sometimes not paid until work measured by the owner’s Quantity Surveyor, this has the effect of requiring the contractor to finance the owner’s variations.  When an owner determines a need for a large variation, the easiest way to avoid a dispute over the financing of a variation is to negotiate and execute a prospectively priced variation order.  Once executed, the variation order can be added as a pay item to the schedule of values and the contractor can seek payment routinely as the variation work is installed.

8. Refusing to deal with extensions of time in a timely manner

– The majority of variations do not delay the outcome of the project, but some will.  Owners may fear settling extensions of time when variations are ordered, especially if the variation is issued early in the project.  Owners say “What if I grant an extension of time now and it turns out the contractor really doesn’t need it at the end of the project?”  As a result of this doubt, owners may refuse to deal with extensions of time preferring to wait until later in the project “when the contractor really needs the time.”  As a result, contractors struggle to reserve their rights to delay and impact claims, planting the seeds for a dispute.  They argue the owner breached their agreement by not administering the contract properly; they may accelerate work to protect themselves against liquidated damages; they argue that time is now at large and they are only obligated to deliver the project “within a reasonable time”; etc.  All can lead to a dispute at the end of the project.  And, all are avoidable.  If the owner adheres to the terms of their contract and grants extensions of time when impacts to the end date of the work are demonstrated.

9. Refusing to deal with indirect costs when variation orders are issued

– As with the extension of time issue, many owners refuse to deal with the impact of variations.  These are typically soft cost claims – lost productivity, extended field costs, etc.  It is well known that multiple variations can cause indirect costs far in excess of direct costs.  Indirect cost claims often arise at the end of the work because the owner refused to deal with them earlier.  At the end of the work, however, the contractor may be pursuing decreased profit margin in addition to cumulative impact, mixing the two together in hopes that the owner cannot disaggregate the costs.  The way to avoid end of job claims is to work with the contractor when a variation order is being negotiated to determine what impacts are likely to result.  Negotiate a reasonable cost for the indirect costs and include it in the variation order.

10. Failing to settle variation orders “full and final”