#competency matrix

Every Company’s most important asset is its Employees, But how you will know your employee possess which essential skills? That is needed for company success. With the help of a skill matrix. Managers can assign the right task to the right people, According to their skills and experience.

What is the Skill matrix?

A skill matrix is a software tool that shows the grid View of existing and Requires Skills, Experience, Proficiencies, training, Qualification, Certification.

According To that, managers or Team leaders understand Which Required Skills are Available for Workday. This makes the skill matrix, an important tool for HR management.

Skill Matrix includes Skills that are missing for a team to complete a Project (i.e., Skill gap) And determine who needs some training.

Skill Matrix Possess Tracking all information very Well-Organized view

Each Employee or team member gives a rating on their expertise in skill, this will help managers or team leaders to distribute tasks to a team member, for successful work done

Why we should use Skill Matrix? Skillmetrics. Human Memory isn’t Perfect for Handling So many employees at once according to their skills, And to remember each or every one of them is a difficult task.

That is where Computerized Automated Software like Skill matrix takes place. Also, some kind situations occur like

When one of the employees is absent for some particular reason, so who will take that position for a day for successful work done?

At the time of merger or acquisition, which employees should retain?

Everyday technology upgrades itself, Upskilling of Employees is Necessary, so which Skills should upgrade? For Company’s Overall Best Performance.

Appraisal of Employees According to their Performance in recent time.

Identify the lack Of Skills (skill gap) of a particular team or employee.

To Help HR to find the right Candidate for the hiring process. It can use for planning future hiring.

Track your key players in every aspect.

A benefit to your organization

Ease Your Internal Audit Process.

Identify people with specialized Skills who would possibly otherwise an unnoticed

Bring Most Vital skills to your Doorstep

Focus Training and Development Resources, for the Employees and Skills who will Bring Advance in the mission. This will cost less in the future.

Track development of People and Groups over time, And Discover which training is maximum effective

Strengthening the team, by building Individual skills, helps to boost confidence and identify weak Areas.

Skill Matrix Software:

We can manually create a Skill matrix using a Spreadsheet or MS Excel, Also, there Is Plenty of skill matrix templates Available on the internet. Although Spreadsheet Is a Good option than a paper-based Record, there may be a disadvantage of using Spreadsheet or MS Excel such as,

Manually adjusting and Filling Data

A person who creates a Matrix Must be Knowledgeable of Excel and handling Database

Corruption of files, Data Missing, and storing Database, these types of technical errors.

Most Of The organization doesn’t rely On Spreadsheets or Excel. There is a Competency Management System Like Skillmetrics.

Do you know what does competency mean? Competency can be defined as a set of  individual’s observable skills and abilities. The various skills and abilities are categorized as- functional, managerial and behavioral. It is extremely important to measure the skills, interests and abilities of the staff members within the organization to assess the performance of the individuals and meet the objectives of the company.  As the famous saying goes- what gets measured, get done.  Hence, to measure the performance of an individual , creating a competency matrix is necessary.

What is a Competency Matrix?

As the name suggests, a competency matrix is a tool which is used to measure the competencies of an individual. This tool is used to define the competencies of individuals to reach to important decisions related to their suitability for the job, performance assessment, etc. 

Categorization of Competency Matrix

A competency matrix can be categorized into three types, which are mentioned as below:

 Functional- The hard skills or technical competencies of the individual are categorized as a functional matrix. This will help you know the technical strengths of an individual. For instance, an accountant would be good at economics,  a web developer would be good at programming languages or a designer would be at HTML or CSS. This helps the management to assign the right person to the right job at the right time.

Managerial- The managerial skills of the individuals are classified into various categories such as- organizational, people-related and role-related. This includes tracking the different types of skills such as- staff management, time management, resource management, decision-making, etc.

Behavior- The interpersonal skills of the individual are referred to as behavioral skills. The behavioral skills include- adaptability, teamwork, leadership, motivation, dynamism, etc.

Benefits of Competency Matrix

Competency matrix helps you understand the strengths and weaknesses of your staff members. It helps you know the areas for improvements.

By keeping a record of the skills and capabilities, you can identify the areas requiring training and enhancements. These areas will be clearly identified in the competency matrix.

The business authorities would be able to understand which employees should be employed to which projects, where they can work individually and where they require assistance from others.

With the help of a competency matrix, businesses can work towards achieving the goals of the company.  This helps the companies know where they are heading.

As mentioned earlier, with the help of skills management through competency matrix, one can identify who is best suited for the job.