#cloud document storage

It is not easy to manage business documents. It is almost impossible to manage business documents quickly. Two things are common among business people who hold these beliefs. They have difficulty getting things done in the office, and they don't use ccScan.

ccScan allows you to upload such types of documents to cloud storage. ccScan allows you to quickly find what you need without having to go through piles upon piles of paper. As you can see, this will save you time, lower labor costs, and increase productivity.

Are you unsure about any of these claims or have questions? You need to understand how a document management program can benefit your company and help you achieve your organizational goals. So today, in this short article, we'll explore why your company needs document scanning software.

What is Document Management System?

Document Management Systems (DMS), which scan and upload documents to cloud storage, capture, scan, then import them. They use a scanner for document scanning and then upload them electronically to cloud storage providers like Google Drive, Salesforce, and Box. With the help of DMS like ccScan, you can easily get your job completed when it comes to work like Scan to Google Drive, Scan to Sharepoint Online, etc.

Many people think document management is the exact same thing as records management. They are wrong. Document management is concerned with the daily capture, storage, modification, and sharing of files. Record management, however, establishes policies to manage documents.

Are you having trouble understanding the concept? Here's an example. Document management systems are designed to reduce misfiled or lost documents, speed up retrieval, and help organizations organize their documents better.

Record management, however, is concerned with establishing an audit trail for documents stored. It ensures that records are kept intact throughout the document's lifetime. The policies that documents are associated with are also stored in the cloud, as mentioned above.

How do you choose a document management system?

These are some tips to keep in mind when choosing document management software.

Easy to use 

It is obvious that the system should not be difficult to use. It should be easy to use for everyone, from an executive in your company to a line manager.

Should have multiple search options

The system must offer many options for searching. The system should allow you to search the file using its name, date of last modification, type, format, and other information.

Process automation 

The DMS should eliminate manual steps and automate jobs. It should be capable of processing documents without any human supervision or involvement. This is exactly what ccScan does.

Security features

 The system should allow the administrator to limit access to documents. You should be able to control who has access to specific files or folders.