Effective Business Writing in Emails
Emails are a form of business communication and they require the same level of care, when writing, as a business letter. If you are working in an office job, it is likely that you will send many emails. However, it is all too common to become too relaxed about the nature of our emails. Here are the keys to maintaining a good standard of writing.
Author jannoon028 and Image courtesy of freedigitalphotos.net
Maintain good grammar
Failing to use correct punctuation destroy the image of your emails. This can lead to people not taking your emails seriously. Ensure that you maintain a good level of grammar.
Wording
Try to be clear and concise in your writing. Avoid using vague language or being long winded. You should also try to avoid using too many buzz words or technical jargon. You want to widen your audience as much as possible, rather than exclude sectors of the audience.
Take care with the structure
Avoid creating long paragraphs and sentences. This will make it harder to read and many readers will lose interest or just not read your email. Furthermore, a bad layout makes your email look poor and less professional
Professional Language
Avoid using informal and conversational language. This is a bad mistake which is often done, as people regard emails as being more informal modes of communication. However, a business email is a formal communication and this means that it must have a professional tone. Author renjith krishnan and Image courtesy of freedigitalphotos.net
No Exclusivity
Use clear and universal language to ensure that no one is excluded from understanding your email. All too often jargon is used and many readers will not understand the meaning.
Concise and clear
Get to the point, don’t bring in off centre issues, the reader must know what you are saying without having to guess.
Thorough Proofreading
Human error is inevitable and it happens to the best of us. You must check your writing for the mistakes mentioned above. This is the only way to ensure that the email is ready to be sent.
The standard of your email communication is important for so many reasons. You have to ensure that the email relays the message communicated clearly and is read by your audience. These issues should be addressed on Admin Courses and Business Writing Courses
