Document scanning app for professionals
A scanning app with optical character recognition (OCR) is indispensable for getting organized and going paperless. The best scanning apps help you scan every type of thing â everything from tax documents in paper to birth certificates, whiteboard notes and business cards, to proof of vaccination forms and deeds and titles. They also come in handy for digitizing receipt app.
Here is a small story on how valuable it might be scanning your documents. Some years ago, I had to pick up a new passport and on that same day drop in for a visa. Right after I picked up the passport I thought "No malice in it but probably should have had a copy of this before I handed over such documents." So I took out my phone and scanned it. Sure enough, government or no government, the visa took more than two weeks and meanwhile I needed details of my passport for a bunch of other paperwork. Good thing one legible copy was saved digitally!
How Do Scanning Apps Work?
Using a mobile scanning app is not any different from snapping with your phone.
For instance, in an ideal setting, the document is laid out flat on a contrasting background, then the lens of your phone's camera should point at it. It's easy to use, too, with the built-in scanner app guiding users through the process of lining up the document and then telling them to hold still.Â
A good mobile scanning app doesnât adjust for slight movements of your hands and lets you edit the final product anyhow. Scanning itself takes a second or two. When the scan is accomplished, you see a preview of Ńour document. Finally, the app usually finishes with asking if you want more pages creating a new scan then all. And finally there are adjustments in color and cropping evident as well as other details.
What to Look for in a Scanning App
But the best scanning apps will get your documents clearly captured, make the text searchable, and help you save the finished files in the right places. Here's what to look for:
Automatic edge detection
A good scanning app should be able to automatically detect the edges of your document. When you point the camera at the paper, the crop marks that you see on the screen should zero in on the edges of the document on their own and adjust to different dimensions.
Save and export
Good scanning apps let you save or export your newly scanned texts, e.g. to Google Drive, Dropbox, or any other storage service of your choice.
OCR for editing and search
I had mentioned OCR right at the top of this article. When you have OCR the actual words of any text that you scan become textual. That means that you can copy and paste or edit the text. In other words, you will be able to scan a paper document, make it a digital document, fix typos or otherwise correct mistakes. Often, OCR is a paid feature.
Support for multiple pagesÂ
This is where the scanning apps let you scan multiple pages in one go and will compile them into one final product. The highest-end of scanning apps will also correct for page distortion, such as when you are trying to slide pages out of a book to scan but can't quite get it to lay flat.
Does your business need a receipt scanning app?
What forms the most obvious way to look at is how complex and often the reimbursement process at your organization, when arises the question how necessary would be a receipt scanner app for business. Look at previous data regarding business expenses, and employees' involvement in it. Inquire if it will be perceived as useful by your staff. Â
Check with the finance team most importantly for regular reimbursements of expenses and expense associated issues.
It can indeed do wonders for the entire workforce with respect to easy, efficient, paperless, online reimbursement and expense reporting without maintaining manual records. Another consideration is that an app for business receipt is usually not all the app can do. Most of the apps come with many more features in which this software might be useful in management of your budget and expenses.
Benefits of using receipt scanning app
Traditional way of settling reimbursement takes ample time for both employees as well as your finance team. The process is also susceptible to many errors. For example, if an employee ends up losing his receipt, then it will be very tough for him to claim a reimbursement for his expense.
This is where migration to a receipt scanning app might be helpful. It enables your employees to upload their receipt instantly through digital means. The optical character recognition software integrated into the app should also minimize some clerical errors that could be made during the manual data entry process of the receipts.
A receipt app for business typically helps your finance team too; with eReceipts they are not going to run around asking employees to file their claims.
How does receipt scanning make expense management easier?
Management of expenses in an organization had for the longest time been seen as a normal procedure only because no better alternative has come up.
He buys some item on behalf of the company, he collects the receipt, hangs onto it till month-end, files his claim with the receipt and waits for the reimbursements. That was how things were being done.
Expenses have been managed within an organization in the same old fashion as long as one may remember, and this has been regarded as normal procedure just because the better choice was not there.
And some items got purchased, on behalf of the business, by an employee, the receipt was collected for that purchase, and it was held until the end of a month, an expense report was filed with the receipt and they were slated for reimbursement. That's how it was.
Turns out, printing text fields on a computer is relatively easy. But turning physical images or documents with text into a readable text and thus converting it into the computer can be more contently extendable.
Thanks to technology enhancing OCR tools throughout time, we now have business receipt scanner apps that do exactly that. Throughout the years, optical character recognition software progressed to the point where it could recognize patterns pixel by pixel and identify text even in different fonts.Â
FAQ
What are the advantages of a scanner in business?
Benefits of Document Scanning for Business
1) Maximized office space.
2) Better compliance.
3) Increased efficiency.
4) More security.Â
5) Better customer service.
6) Eco-friendly environment.
What is the advantage of scanning information?
When you scan paper documents, it gives you a choice of backing then anytime, anywhere, several times, in your computer, your gadgets, and even on the cloud. It makes sure that after a few decades crawl down your life under the bridge, there are those essential bytes waiting still.
How does scanning help business?
Scanning- It is defined as the process of examination of the environment to identify the factors that may have an influence on the business. Environmental Scanning forewarns the enterprise to make appropriate strategic choices before it escalates into a malignant situation.
Why use a scanner app?
To go paperless and organize with an OCR-enabled scanning app. The best scanning apps enable you to capture all sorts of information from paper tax documents, birth certificates, whiteboard notes, business cards, proof of vaccination forms through to deeds and titles.
