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6 Best Sales CRM and Tools to Boost Your B2B Sales Project management can be defined as the application of expertise, processes, and tools in order to meet project requirements and goals within a fixed timeframe.

It is a process of taking a task through its entire process—from initial stages to its completion—to achieve certain goals. Nevertheless, project management is nothing without the work of dedicated team of project managers. The numerous roles that a project manager has may include:

● Ensuring that projects are completed within a specific timeline

● Acting as link between the clients and internal teams

● Setting and managing expectations

● Planning and defining project scope

● Creating and implementing processes

● Resource management

● Analysing risk and roadblocks

● Monitoring project status

Finding a perfect online project management software is not always as easy as it seems. But by following these tips, you can make sure to get an online project software for you in order to meet your objectives. 

Cost

Whether you have a small or big project, you will have to set a budget that you need to stick to. Stretching this money in order to cover everything that you require is likely to be one of your toughest challenges.

Usually, when it comes to project management software, the cost is unlikely to vary from one provider to another. However, if you get the quality software that you need then it will be worth your money. But if you make a bad choice then you might end up paying for something that doesn’t suit your requirements. 

Security Issues

The issue of software security is something which many project managers sometimes do not fully consider until it is too late. You definitely do not want to wait till your project management software has been hacked before you put some thought into this.

Right from the beginning of your project, avoiding security issues must be high on your list of priorities. Picking a highly secure as well as well-built project management software will help you in order to feel safe and secure in the knowledge that your projects are safe from hackers. 

Online Access

Nowadays, cloud-based technologies have become very important for project teams all over the world. And, if you are working with a remote team then it is going to be even more important than in other cases. However, even if everyone works in the same physical space, then also this software can be quite helpful in easily sharing and storing information. In addition, having an online access in your project management software makes life easy and convenient if you decide to work from home or from some other office one day. 

Must Read:  8 Top-Rated and Free Task Management Software Tools

Collaboration Opportunities

Nearly all the good project managers know that they require a strong and efficient team working behind them. Therefore, you must need to look for a project management software that offers genuine collaboration opportunities as well as can be used by everyone at the same time.

You can get a true team effort that allows you to use your team’s different skills to good effect by making it easy for everyone to share ideas as well as work together. 

Features

One of the major issues with the list of features is in understanding how many you actually require. For a start, it is not always a simple question of the more features the better. Instead of this, you would want to pick a project management software that gives you exactly what you need. There is no benefit to choosing a new piece of project management software which is packed with features that you will never use. 

Opportunities for Customization

Any good provider must always provide you with the opportunity to customize the software if you need this. Sometimes, you might want to add in some extra features or ask for some additional tweaks that you feel are necessary. In fact, a specialized project software development team must inspire you to look for ways of customizing the product to meet your needs. They will understand that a single project management software would not be perfect for every company. Therefore, it is important for you to spend some time thinking about what you really need, before going back and asking for it. 

Not all project managers and teams are aware that they can ask for a trial on any project management software they are interested in. Almost every type of project management software can be tried in this way, which is a bonus advantage when it comes to making a good decision.

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Looking for the best operations management tools? If yes, then you reached out to the best place. Crotle is a one-stop, all-in-one collaboration and organization platform that can organize your tasks into lists and projects. It can help track multiple organizations, manage workflow and provide control to the users and their teams.

If you have ever worked under the guidance of a project manager, you must be knowing how crucial one is to the success of your project. The role of the project manager is so important in any business that the entire company depends on their competence. After all, if a large project fails, it can spell disaster for an organization’s bottom line.

But you do not need to be a project manager in order to wind up managing projects. Whether you are a freelancer  or someone who just stepped into a manager’s role, learning the basics of project management will help you in managing your work better, which is why we have made this guide to project management for you.

 So, what is project management?

Project management is defined as “the application of  expertise, processes, and tools in order to meet project goals and requirements within a set timeframe.”        

It is a process of taking a task through its entire process—from initial stages to its completion—to achieve certain goals. However, project management is nothing without the work of dedicated project managers. The numerous roles of a project manager may include:

Ensuring that projects are completed within a specific timeline

Acting as link between the clients and internal teams

Setting and managing expectations

Planning and defining project scope

Creating and implementing processes

Resource management

Analysing risk and roadblocks

Monitoring project status

Features of Project Management

Project management is unique as it uses both international and industry specific benchmarks. It is also unique because project managers provide advice in relation to the complete life cycle of a project, from its inception to completion.

Multiple Objectives

Project management deals with several objectives at once. The objectives generally fall under the headings of time, cost as well as quality. Project management decisions that affects any one of these variables would usually impact on the others.

Project’s success and failure criteria is usually set by the executives of Project management and is concerned with making sure that the chosen project’s success criteria are met within the changing constraints of the three-way time–cost– quality continuum. Project management recognizes that there is more than a single success criterion. 

Multi-Industry Practitioners

The concepts of project management are not specific to any single industry. The time, cost as well as quality planning and control techniques used in project management are as relevant to agriculture as to process engineering.

Generic Benchmarks

Generally, there was no standardization of practice for project management consultants. Sometimes big companies develop industry specific responses to the various generic standards. On other occasions, very large organisations have developed company specific responses.

Specific Provisions

Many organizations use fully trained online project management professionals to run projects, rather than designers or others acting as managers. Project Management professionals provide combined time, cost and quality control, using national as well as international standards of professional practice. Usually, project managers were selected by functional specialists within an organization. The project manager could have been a specialist designer or a specialist cost consultant. In most cases, the people leading and managing projects were designers or specialists who assumed the role of a manager for the duration of the project.

Here are a few tips on how to manage a project in 4 steps

A project management tutorial would not be complete without breaking down the main stages of the project management life cycle: initiation, planning, execution, and closure. 

1. Define your project

You would not be able to complete a project if you don’t know what the project is. So, before you begin anything, clearly articulate goals of the project, business case, scope, deliverability, key stakeholders and project managers.

2. Start planning

After you’ve articulated the goals of the project, you can begin with your project plan. At this stage, you’ll be putting together resources, budget, and a timeline, including major milestones as well as deadlines.

3. Monitor process

At this stage, the project management professionals need to keep the project moving. You should be used to holding daily meetings, touch base individually with members of your team, or even have weekly or daily email updates. You need to address bottlenecks and other issues as they occur.

4. Conduct post-mortems

Project management, just like other things, gets easier the more often you do it, but one important aspect to become a good project manager is understanding what went right and what went wrong on your previous project. By evaluating the success of each project, your team would perform better which would eventually  help you become a better project manager.