How I use YNAB for flexible time management
watchkeyphone said: whoah, how do you use YNAB for time? I just reactivated mine and I've been setting up categories and stuff (for money that is!), I'd be interested in an infodump about how you use it overall if you feel like sharing! (feel free to answer privately or publicly)
Okay so the basic idea is that I set up a separate budget (alongside my money one) in which I created an account called Time and into Time I set up a regular incoming payment of 24 units of money (Ā£, $, whatever suits you!).Ā
Major Categories
I then organised my categories a bit like normal YNAB, except Quality of Life is now at the top. The major category groups are:
Quality of Life (looking after myself)
Immediate Obligations (work)
True Expenses (housework, admin, distractions - infrequent but inevitable)
Just for Fun (relaxing and fun for morale)
These follow the YNAB principles of 1) order by priority and 2) be realistic.
Minor Categories
Then I set up some minor categories, which (as with normal YNAB) took some experimentation to figure out what works for me. I currently have:
Quality of Life
Food
Sleep
Rest / Podcast Dark Time
Shower
Social Time
Fitness
Immediate Obligations (for my current project - my dissertation)
Primary sources
Scholarship
Discussing Project (more important than you think)
Writing Up
Organisation
Bibliography Management
Meeting with Supervisor
True Expenses (where sperge comes in)
Distractions
Recovery
Admin
Household Tasks
Reconciliation (for when I canāt remember what I did)
Transportation
Health
Stuff I Forgot To Budget For (still an important category, if hardly ever needed if youāre budgeting correctly)
Just for Fun
Film and TV
Board Gaming
Gaming
Blogging
Day Trip
Dining Out
Budgeting Time
So each time it gets to midnight, I have 24Ā āpoundsā to spend of time. I try to allocate time realistically. It tends to look a bit like:
Sleep - 10
Rest - 2
Shower - 0.50
Social time - 2
5-6 hours split between relevant work categories (tomorrow will be something like Organisation - 4 and Writing Up - 2)
Distractions - 1
Household Tasks - 0.25
Film and TV - 2
Board Gaming - 1
Gaming - 1
That wonāt add up to 24 but itās just to give you an idea of the most common categories I use and how I weight them. I try to be realistic about what Iāll need. Also, I find balancing my time out like this makes me feel less intimidated about doing my work. If I do find the time allocated intimidating, sometimes I leave some time inĀ āTo Be Budgetedā and then allocate it to work categories after I reach my short-term goal of 2 hours or something like that.
Transferring Time
Like normal YNAB, I move things around between these categories depending on what I actually do end up spending my time on (often thereās an extra hour in sleep accounting for extra time spent waking up or winding down for sleep, for example).Ā So Iāll spend 9-11 hours on sleep, maybe 2.5 hours on social time and only 1 hour on Film/TV/Youtube. Just like normal YNAB, it works because it is flexible.
I find I generally stick to the kinds of times I set myself, so in that way itās really useful for setting out my intentions for my day, and reminding me of them during the day. Iām less likely to worry about spending an extra hour on Film/TV because I still have enough hours left in the day for my work time. The only thing which matters is that I get to it during that day.Ā
The mobile app is really useful for quickly transferring time between categories. YNAB is especially good for this because itās designed for you to allocate all of your resources and then move those finite resources between purposes.Ā
Net Worth = Remaining Time
Now here comes the sneaky bit - I use myĀ ānet worthā as a measure of how many hours remain unaccounted for, and match it to the remaining hours in the day. So if itās 8pm, my net worth should be Ā£4.00. I update it every half hour to two hours or so, so itās not too hard to estimate (or even time exactly if Iām using my phoneās timer) how much time Iāve spent and remember what I did, because itās recent. I also think more consciously about how I spend (or budget) my time, so I have plans in mind.
Inputting Transactions of Time
Each thing you do is inputted as a transaction of time. So if I spend half an hour typing out this blog post, I will put:
Amount: 0.50
Payee: Tumblr
Category: Blogging
Account: Time
Date: [leave unchanged]
Repeat: never
Remember to clear it, or youāll have a really irritating uncleared balance which will take ages to go fix!
Time Conversion Table
When inputting transactions of time, you have to transfer units in base 60 to units in base 10, but itās not too hard.Ā
15 minutes is £0.25
20 minutes is £0.33
30 minutes is £0.50 (I use this most often)
40 minutes is £0.66
45 minutes is £0.75
1 hour is £1.00
Itās harder to work out 10 minutes but I figure itās around Ā£0.16. But I hardly ever need it so I donāt worry too much.
The Mobile App
I manage this basically entirely on my phone. Partly, it looks weird in the desktop version because Iām so used to using the time one on my phone. Also because this is something where the mobile app is really in a league of its own - helping me keep track of things in real time, on the go.
I keep meaning to get around to look at the reports on the desktop version so I can see how Iāve been spending my time, but mostly I can see it because of how much Iāve budgeted for each activity.
Downsides
Not many, really. The only two are in relation to the actual money budget. I look at it less often, and sometimes I accidentally clear an uncleared payment due to muscle memory of inputting time transactions! But I still look at it every day, and the mistakes are pretty infrequent.
Upsides
Many. Mostly, Iāve always wanted something where I could allocate time, but not have to constantly be manually editing. On a written diary or day plan, this would be a nightmare. Lots of crossing out, repeated attempts at prioritising by numbering, etc. This stays neat and lets me set out my intentions without forcing me to have time awareness which I do not have. It also allows me to be flexible for how my day goes with sperge (unexpected 2 hour distraction or recovery period, etc.) which is incredibly important. I feel less guilty for taking the time to look after myself, and I can see for myself how necessary it is for me to allocate the honest amount of time to recovery, sleep, etc. Iāll still have time for the important things later, even if I have to use up time now.








