#salesmanagementsoftware

Point of Sales Management in MyPosBook - All-in-One-ERP Software & ERP Solutions for Business

Sales Order Selling (POS Screen), Credit Sales, Draft, Quotations & Suspended Sales. Tender Change or Change Return Featured Products in POS screen Using Ultimate POS for Selling of Services Sales Return Sales Subscriptions Cash Register Invoice Layout Displaying QR code in invoice Gift Receipt Invoice External URL Configuring keyboard shortcuts for POS screen Discounts by Brand, Category, Location Reward Points, Royalty points Types of Service Shipments, Home Delivery or parcel management Display product unit price in POS Product suggestion Cash Denomination 1. Sales Order What is a Sales Order? Sales Order is a document given by the supplier to the buyer against a Purchase Order by the buyer. A sales order contains the buyer invoicing details, delivery details, products, quantities, pricing, tax, discounts, payment terms, payment details, shipping charges if any, and other notes. Once the buyer agrees on the sales order, goods are shipped by the supplier. Sale order has multiple statuses: Ordered, Partial, Completed Enabling Sales Order To enable Sales Order, follow the below steps: Go to Settings -> Business Settings Sales tab -> Enable Sales Order Save it. Using Sales Order in MyPosBook Creating sales order After Enabling sales order, inside Sales you’ll find the Sales-Order menu. Go to add sales order, fill in all the details and save it. Stocks are not deducted for sales orders. Once a sales order is created you can print it and send it to the buyer for approval. Converting Sales Order to Sales On approval of sales orders, you can create sales from the sales order. Go to Sales -> Add sales, select the business location & Customer. On Selecting it will populate the list of all sales orders related to the customer on the “Sales Order” dropdown. Select the Sales Order and it will auto load the products for that order with the product’s price, tax, discounts applied automatically as the sales order. You can increase or decrease the quantity. 2. Selling (POS Screen), Credit Sales, Draft, Quotations & Suspended Sales.

MyPosBook – All-in-one ERP Software System & Solution for Business, Best advanced stock inventory management, warehouse management, point of sale, invoicing & accounting application comes with lots of features out-of-box. You get most of the feature needed by small & medium sized businesses to simplify the time-consuming task of accounting & inventory management and instead focus on what really matters – Your Business. Interactions points in POS Screen. Selling Products, Changing Product Price, Tax & Discount, Lot number & Expiry Go to – Sell -> POS Selecting Customer: By default, there is “Walk-In Customer”. You can search for a customer by name/customer id or phone number or can add new customer by clicking the plus (+) button “Add Customer”. Searching & Adding Product: Enter Product Name Or scan the barcode to search the product. If multiple products are matched then it displays the dropdown of products, selects the product from it. Or if there is a single product then it directly gets added to cart.

MyPosBook – All-in-one ERP Software System & Solution for Business, Best advanced stock inventory management, warehouse management, point of sale, invoicing & accounting application comes with lots of features out-of-box. You get most of the feature needed by small & medium sized businesses to simplify the time-consuming task of accounting & inventory management and instead focus on what really matters – Your Business. Changing Product Price, Tax & Discount for a product After the products get added, click on the product name to modify product price, tax & discounts. NOTE: Option for different tax in products will be shown only if Inline tax is enabled. You can enable it from Business Settings -> Tax -> Enable Inline Tax in purchase and sell Selecting Lot number for a product  If lot number is enabled then it will show the option to select lot number. (Enabling Lot number) Selecting Expiry for a product Expiry Date: If the expiry date is enabled then it will show the option to select lot number.  (Enabling expiry) Cancel Sales: To cancel the sales click on the cancel button. Cancel invoices are not saved in the system, so no stock will de deducted. To finalize the invoice click on Finalize – Add the payment options and save it. On save it will display an invoice printing option. NOTE: For invoice to print correctly – The Margins options should be set to “Default”. List of sales can be viewed from Sell -> List Sales. List of drafts can be viewed from Sell -> Drafts. Both Sell & Drafts can be edited to make any changes. Express Checkout: Express Checkout means the sale will be marked as Paid and the payment method will be cash. No separate payment screen will be displayed. Printing of invoice depends on the business location settings.

MyPosBook – All-in-one ERP Software System & Solution for Business, Best advanced stock inventory management, warehouse management, point of sale, invoicing & accounting application comes with lots of features out-of-box. You get most of the feature needed by small & medium sized businesses to simplify the time-consuming task of accounting & inventory management and instead focus on what really matters – Your Business. 100% Credit Sales To sell on credit to the customer you first need to enable this button by going to Settings -> Business Settings -> POS -> Show Credit Sale Button Then on the POS screen, you will be able to see a button “Credit Sale”, simply click this button to make sales on credit. Half Credit & half payment Sales: Suppose invoice amount is $1000, customers pays $700 cash and $300 is credit amount on him, then follow these steps: Click on multiple pay button Select the payment method and enter the amount paid by the customer. ($700 in our example) Click finalize payment. Now, the pending amount is automatically added as credit amount on him (or amount to be taken from the customer) Previous sale amount in Sales: If a sale is made for the customer for a subsequent time for the same product, the previous amount in which the product is sold will be shown for reference in add sale screen.

MyPosBook – All-in-one ERP Software System & Solution for Business, Best advanced stock inventory management, warehouse management, point of sale, invoicing & accounting application comes with lots of features out-of-box. You get most of the feature needed by small & medium sized businesses to simplify the time-consuming task of accounting & inventory management and instead focus on what really matters – Your Business. This feature can also be used for purchase of same products from a supplier. Draft & Quotation This is useful if you want to create a quotation before sales. Marking a sales as Draft or Quotations will not deduct the available stock. You can view all Quotations & Drafts from List Quotation or List Draft respectively. Existing draft/Quotation can be edited to make it as final sales. Suspended Sales Suspend Sales means unfinished sale or hold Sale. Suspended sales stock gets deducted from available stock. You can view all suspended sales by clicking on the Yellow Color button present in very top right of screen (above the date). Some Use Case of Suspended sales In a grocery store, if you have suspended button, you can suspend particular customers sales and entertain another customer, when his comeback you can proceed with his sale. In Restaurant, you can suspend the order of customers if not yet paid, and finish it when they finish eating and paid their order, so you can proceed to final sales. You can put Table 1, Table 2, Table 3… so when they finish it’s easy to identify table 3 going to pay. In hotel lots of customers check in stay for 2 nights and order some foods and customers say, just charge to room 024. So you can suspend their orders and edit if there is some additional order and suspend again. Until final it when they pay their bills. on Hotel, on Reference Number: Room 009, Room 012 Card / Multiple Pay / Cash Multiple Pay: Used when the customer wants to pay with different payment methods like some amount by card, some by cash and some other payment methods. This option is also used when the customer doesn’t pay the exact tender amount and you need to calculate the Return Change. Card: Used when the customer wants to pay the complete invoice by card. Cash: Used when customer pay the exact amount of invoice by cash. If the customer pays less or more amount then the invoice amount then use Multiple Pay to get change return. Adding payments from Contact Go to contact -> Suppliers. Click on actions for the supplier and it will show “Pay Due amount”, click on it and pay the amount. “Pay Due amount” this option is not displayed if there is no payment due. Rounding Mechanism for total Sales amount or total payable Rounding helps to round the total payable to nearest currency exchange available. To enable rounding go to Settings -> Business Settings -> Sales and choose the Amount rounding method Amount rounding method Round to nearest whole number: It will round the payable value to nearest whole number. For example 1.49 will be rounded to 1.00, and 1.51will be rounded to 2.00 Round to nearest decimal (multiple of 0.05): It will round the payable value to nearest decimal number which is multiple of 0.05. For example 1.49 will be rounded to 1.50, 1.51 will be rounded to 1.50,  1.59 will be rounded to 1.60, 1.54 will be rounded to 1.55 Similarly all other round to nearest decimal number works as per the multiplier. 3. Tender Change or Change Return Suppose during POS the total payment amount by a customer is $250, but the customer pays $300 cash. In this case, the cashier needs to return $50 cash to the customer. So, enter all these details in the system, follow the below steps: Click on the “Multiple Pay” button. It will open a popup Enter the paid amount by the customer ($300 here) On the right side, it will show a “Change Return” Amount. This amount needs to be returned to the customer Click on finalize button to save the sales. The change amount is shown in the invoice. To create a custom label for change return Go to Settings -> Invoice layout change the ‘change return label’ to a required label and save the changes. 3. Featured Products for POS screen Featured Products for POS screen Adding featured products helps you quickly access some products which are frequently or most commonly sold. To add featured products follow these steps: Go to Settings -> Business Locations. Add/Edit any business locations In add/edit screen you can select multiple products that can be featured in pos for this location.

MyPosBook – All-in-one ERP Software System & Solution for Business, Best advanced stock inventory management, warehouse management, point of sale, invoicing & accounting application comes with lots of features out-of-box. You get most of the feature needed by small & medium sized businesses to simplify the time-consuming task of accounting & inventory management and instead focus on what really matters – Your Business. Select feature products in add/edit business locations

MyPosBook – All-in-one ERP Software System & Solution for Business, Best advanced stock inventory management, warehouse management, point of sale, invoicing & accounting application comes with lots of features out-of-box. You get most of the feature needed by small & medium sized businesses to simplify the time-consuming task of accounting & inventory management and instead focus on what really matters – Your Business. 4. Using MyPosBook for Selling of Services MyPosBook POS can be used: Exclusively for Services or Exclusively for Product Selling (trading) Or Combination of Services & selling of Products. Selling Services Services are Intangible products. Example: Repairing, Salon & Spa services, Web Development, Accounting, banking, cleaning, consultancy, education, insurance, expertise, medical treatment, transportation and a lot more. 1. To add service Go to Add New Products. 2. Add the name of your Service, Like Computer Repair, Accounting, E-Commerce Development, Consulting, Plumber, Saving, Hair Cutting, etc. 3. While adding service-based products uncheck the “Manage Stock?“ option. When Manage stock is unchecked or disabled the stock for such products is not managed, because such a product doesn’t have a stock count with it. 4. If you want to add a description for such service like for example in computer repair you want to describe the problem for such service then check the “Enable Product description, IMEI or Serial Number” checkbox. Now to create invoice or receipt for such service 1. Go to Add Sales or POS screen. 2. Enter the name of the service. 3. If you have enabled “Enable Product description, IMEI or Serial Number”, then it will show you a popup to add a description. If you haven’t enabled description you can click on the button as shown the image below. 4. To print the description in the invoice, go to Setting -> Invoice Settings -> Invoice Layout. And click on the layout you’re using. Enable “Show sale description“. And Click on “Update” to update the invoice layout. Now it will display the Description you entered on the invoice or receipt. 5. Sales Return There are 2 ways of adding sales return First way: Edit existing invoice for the sales by going to edit the invoice and remove the product or reduce the quantity of the product. And save it. The system will automatically add the returned quantity back to stock. This is a simple & recommended way of doing. Second Way: Follow the screenshot below: