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Managing the human resources is one of the most important functions that an organization has to perform. With a human resource management software an organization can keep a track of the information about all the employees. No matter whether you run a small scale organization or a large scale business, you must be aware of the importance of managing the information of employees. It’s customary for a carefully designed HRMS to cater to the most complicated payroll and HR requirements. Right from screening the right employees and recruiting them to allotting the right tasks to them and conducting the exit interviews, an HR professional has to perform a lot of tasks. This is where a skilfully designed HRMS proves to be a smart solution.

If you are associated with a small scale business that is home to 10 to 15 employees, it might seem to be manageable for you to keep a track of all the employee information. On the other hand, if you are responsible to manage the employee data of a large scale business that has an employee strength of more than 100 people, it would be merely impossible for you to do the job manually. This is why you should opt for a smart HRMS solution that offers end to end services. But if you can’t choose the right software, it might not prove to be enough beneficial for you. Here are some of the must have features of an HRMS. Be sure to check if the software that you are going to invest in has all these features –

·         Easy to install and configure – This is probably one of the most important features of an HRMS. If you invest in a human resource management software that is too difficult to set up, and to use which you need technical assistance, it would be indeed pointless. Apart from this, there should be absolute flexibility when it comes to configure an HRMS. This allows you to customize the software according to your own preferences and requirements. This ensures you can make use of the software in the best possible way.

 ·         Easy to retrieve information – One of the main purposes of using a HRMs is to keep all the employee related information in an organized way. This is mainly done so that you can find a particular information as quickly as you need. If all the information are stored in a central repository, it would indeed be easy to find a single piece of data. This is why the HRMS should be designed in a way so that it is easily searchable. Moreover, the software should also have an intuitive and user friendly interface so that the users don’t have to face any difficulty while using it.

Effective management system is a critical requirement for most of the organizations. The effectiveness lies in the modules that are integrated in the system. Some of the commonly offered modules are document storage, advanced search etc. Of all others, workflow management module is considered significant for boosting up their productivity because it helps designing the path to be followed. In-fact, many of the service providers are now facilitating the customizable WMM (Workflow Management Module) so that user can create his/her own workflow to have clear directions on the path of goal attainment.

This term may sound new to some businessmen. For quick understanding, let’s have a quick insight to the concept of this module

It allows individuals to have collaboration and automation in the business processes

It automates the redundant tasks ensuring that pending tasks are properly followed

It helps to keep a track of individual performance so that you will get to know where you should focus more

A WMM basically allows user to create a sequence of operations that will help him/her to continue services seamlessly. There are some features that make workflow management even swifter - graphical representation, role-based accessibility, document integration, e-mail notifications are to name a few.

To ease up the entire process for users, modern applications are designed with intuitive graphical interface along with drag and drop simplicity.

Are you still confused about the need of WMM?

A Smart Workflow management feature of DMS implies transparency in planning and controls on every process of an enterprise- especially the environment where employees share information and work together.  With this useful application, you can cut down additional costs of manual coordination and need not make efforts like before.

Benefits you can leverage with WMM are:

Enhanced productivity

Improved quality and

Enhanced visibility

In conclusion, give your workforce the power to map their own productivity over an easy-to-understand interface. This will surely enable them to work on the processes where they lack efficiency. In simple words, they will be able to create balance in all the work duties they are assigned with that too without any hassles or confusions. As a result, you will get the expected results or even more from all your resources within the targeted timelines.